Sales Administrator

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Job Title:Sales Administrator

Location:RemoteTime Zone:US Time Zones (EST–PST)

Role Overview

We are seeking an experienced and detail-oriented Sales Administrator to support a high-performing sales organization. This role is ideal for a proactive professional with a strong operational mindset who thrives behind the scenes — keeping systems clean, processes running smoothly, and the sales team focused on closing. Experience in the education sector is a strong advantage.Key Responsibilities
* Manage and maintain the CRM (HubSpot), ensuring data accuracy, pipeline hygiene, and up-to-date records
Manage and maintain the CRM (HubSpot), ensuring data accuracy, pipeline hygiene, and up-to-date records
* Support the sales team with administrative tasks including contract preparation, proposals, and sales documentation
Support the sales team with administrative tasks including contract preparation, proposals, and sales documentation
* Track and report on key sales metrics, pipeline activity, and performance dashboards
Track and report on key sales metrics, pipeline activity, and performance dashboards
* Coordinate scheduling, follow-ups, and communications between the sales team and prospects or clients
Coordinate scheduling, follow-ups, and communications between the sales team and prospects or clients
* Assist in onboarding new clients and ensuring a smooth handoff from sales to delivery or account management
Assist in onboarding new clients and ensuring a smooth handoff from sales to delivery or account management
* Manage inbound inquiries and route them appropriately within the sales team
Manage inbound inquiries and route them appropriately within the sales team
* Maintain and organize sales collateral, templates, and shared resources
Maintain and organize sales collateral, templates, and shared resources
* Identify and flag process inefficiencies and support continuous improvement initiatives
Identify and flag process inefficiencies and support continuous improvement initiatives
* Liaise with marketing, operations, andfinanceteams to support the full sales cycle
Liaise with marketing, operations, andfinanceteams to support the full sales cycle

Required Qualifications
* 3+ years of experience in a Sales Administrator or Sales Manager role
3+ years of experience in a Sales Administrator or Sales Manager role
* Hands-on experience with HubSpot CRM — managing pipelines, workflows, reporting, and data integrity
Hands-on experience with HubSpot CRM — managing pipelines, workflows, reporting, and data integrity
* Prior remote work experience with strong fluency in remote collaboration tools (Slack, Zoom, Google Workspace, or similar); candidates without prior remote experience will not be considered
Prior remote work experience with strong fluency in remote collaboration tools (Slack, Zoom, Google Workspace, or similar); candidates without prior remote experience will not be considered
* Experience working with US or UK-based companies or customers
Experience working with US or UK-based companies or customers
* Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities
Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities
* Strong written and verbal communication skills
Strong written and verbal communication skills
* Comfortable working independently in a fast-paced, distributed environment
Comfortable working independently in a fast-paced, distributed environment

Preferred Qualifications
* Background in or exposure to the education sector (EdTech, training, e-learning, or academic services)
Background in or exposure to the education sector (EdTech, training, e-learning, or academic services)
* Experience supporting or managing a sales team in a senior or lead capacity
Experience supporting or managing a sales team in a senior or lead capacity
* Familiarity with sales enablement tools, proposal software, or document management platforms
Familiarity with sales enablement tools, proposal software, or document management platforms
* Exposure to CRM administration, workflow automation, or sales operations functions
Exposure to CRM administration, workflow automation, or sales operations functions

Tools & Technology
* HubSpot CRM (required)

HubSpot CRM (required)
* Google Workspace or Microsoft 365

Google Workspace or Microsoft 365
* Slack, Zoom, and task management tools (Asana, , or similar)
Slack, Zoom, and task management tools (Asana, , or similar)
* VoIP and communication platforms

VoIP and communication platforms
* Document and proposal toolsPlease NOTEIt is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps — the video is the first step