Strategic Executive Assistant (Operations / COO Track)

Strategic Executive Assistant (Operations / COO Track)

Employment Type:Full-time, Independent ContractorWork Model:RemoteWork Hours:US business hours alignmentCareer Track:Administrative Operations Leadership (e.g., EA $\rightarrow$ Operations Manager $\rightarrow$ aspiring COO)

Why This Role Exists

We arenotlooking for a traditional, passive administrative assistant who waits for a task list to be handed to them. We are seeking a highly strategic, process-drivenStrategic Executive Assistantwho treats administration as an elite, long-term career path.

This position is designed for an ambitious operations professional who views the executive office as a training ground for future corporate leadership (such as a Director of Operations or Chief of Staff). You will step into the business as a true high-agency partner to leadership—owning outcomes, mastering our technology stack, and bringing proactive solutions to the table rather than just flagging problems.

Key Responsibilities

1. Strategic Operations & Executive Governance
* Calendar & Inbox Architecture:Take full ownership of executive schedules and communication channels; triaging emails, prioritizing critical tasks, and aggressively protecting leadership’s time allocation.
Calendar & Inbox Architecture:Take full ownership of executive schedules and communication channels; triaging emails, prioritizing critical tasks, and aggressively protecting leadership’s time allocation.
* The "Solution Gatekeeper":Operate with extreme autonomy, auditing internal inefficiencies, resolving administrative bottlenecks, and presenting fully realized solutions to leadership rather than unmanaged issues.
The "Solution Gatekeeper":Operate with extreme autonomy, auditing internal inefficiencies, resolving administrative bottlenecks, and presenting fully realized solutions to leadership rather than unmanaged issues.
* Daily Briefings:Prepare comprehensive daily operational briefings detailing high-priority deadlines, meeting context, and pending cross-functional follow-ups.
Daily Briefings:Prepare comprehensive daily operational briefings detailing high-priority deadlines, meeting context, and pending cross-functional follow-ups.

2. Sales Ecosystem & Growth Support
* Sales Pipeline Coordination:Provide tactical support to the sales process, ensuring lead data flows seamlessly through our CRM, tracking client follow-up sequences, and maintaining pipeline data hygiene.
Sales Pipeline Coordination:Provide tactical support to the sales process, ensuring lead data flows seamlessly through our CRM, tracking client follow-up sequences, and maintaining pipeline data hygiene.
* Network Expansion:Research, source, and book high-value corporate networking events, conferences, and executive dinners aligned with our commercial growth strategy.
Network Expansion:Research, source, and book high-value corporate networking events, conferences, and executive dinners aligned with our commercial growth strategy.
* Digital Engagement:Manage professional social media presence (primarily LinkedIn)—handling basic outbound profile engagement, tracking inbound messages, and organizing networking opportunities.
Digital Engagement:Manage professional social media presence (primarily LinkedIn)—handling basic outbound profile engagement, tracking inbound messages, and organizing networking opportunities.

3. Systems & AI Infrastructure Management
* Workflow Automation:Continuously audit and improve our digital SOPs, building systems that allow the business to scale predictably.
Workflow Automation:Continuously audit and improve our digital SOPs, building systems that allow the business to scale predictably.
* AI Tool Integration:Actively leverage and experiment with modern generative AI tools and workflows to accelerate document handling, communication loops, and research tasks—keeping the executive desk running at a modern, highly competitive velocity in 2026.
AI Tool Integration:Actively leverage and experiment with modern generative AI tools and workflows to accelerate document handling, communication loops, and research tasks—keeping the executive desk running at a modern, highly competitive velocity in 2026.

Required Skills & Qualifications
* Experience:4+ years of experience as an Executive Assistant, Operations Coordinator, or Project Manager supporting fast-paced founders, entrepreneurs, or executives.
Experience:4+ years of experience as an Executive Assistant, Operations Coordinator, or Project Manager supporting fast-paced founders, entrepreneurs, or executives.
* The "Career Admin" Mindset:Explicitly committed to an administrative or operational career path. This role is built for future operational leaders,notcandidates looking for a stepping stone into accounting, marketing, or general sales.
The "Career Admin" Mindset:Explicitly committed to an administrative or operational career path. This role is built for future operational leaders,notcandidates looking for a stepping stone int