Staff Accountant

Staff Accountant

Employment Type:Full time, independent contractorWork Model:RemoteWork Hours:US work hours (Central)

Role Summary

We are seeking a detail-oriented, systematic, and reliableStaff Accountantto manage our core day-to-day accounting functions and support our growth. This role is highly hands-on and is responsible for maintaining pristine financial records, streamlining transactional workflows, and building out key reconciliation structures under the guidance of leadership.

The ideal candidate is a proactive accounting professional who takes deep pride in financial accuracy, enjoys documenting efficient processes, and possesses a strong working knowledge of Quickbooks Online (QBO) integrations.

Key Responsibilities

Accounts Payable & Expense Management
* Own the end-to-end Accounts Payable (AP) process, including processing vendor bills and proactively gathering tax documentation (W-9s, etc.).
Own the end-to-end Accounts Payable (AP) process, including processing vendor bills and proactively gathering tax documentation (W-9s, etc.).
* Manage expense coding and corporate reimbursements inside Mercury, ensuring a seamless and reliable automated data sync with QuickBooks Online (QBO).
Manage expense coding and corporate reimbursements inside Mercury, ensuring a seamless and reliable automated data sync with QuickBooks Online (QBO).
* Accurately code daily bank and credit card transactions to maintain real-time financial tracking.
Accurately code daily bank and credit card transactions to maintain real-time financial tracking.

Reconciliations & Month-End Support
* Perform routine bank reconciliations to ensure general ledger ledger matching.
Perform routine bank reconciliations to ensure general ledger ledger matching.
* Spearhead the buildout and refinement of robust balance sheet reconciliation schedules.
Spearhead the buildout and refinement of robust balance sheet reconciliation schedules.
* Support the month-end close cycle, ensuring financial schedules are prepared on time.
Support the month-end close cycle, ensuring financial schedules are prepared on time.
* Assist with payroll coordination, verification, and data entry workflows.
Assist with payroll coordination, verification, and data entry workflows.

Process Optimization & Documentation
* Standardize accounting operational workflows by building clear, repeatable internal process documentation and SOPs.
Standardize accounting operational workflows by building clear, repeatable internal process documentation and SOPs.
* Proactively identify and resolve transaction mismatches or software sync discrepancies between banking platforms and the GL.
Proactively identify and resolve transaction mismatches or software sync discrepancies between banking platforms and the GL.

Required Skills & Qualifications
* Experience:3+ years of professional full-cycle accounting experience, ideally working with modern, fast-growing remote companies.
Experience:3+ years of professional full-cycle accounting experience, ideally working with modern, fast-growing remote companies.
* Software Toolkit:Mastery of QuickBooks Online (QBO) and deep experience managing tech-forward banking tools like Mercury.
Software Toolkit:Mastery of QuickBooks Online (QBO) and deep experience managing tech-forward banking tools like Mercury.
* Accounting Core:Strong foundational knowledge of general ledger accounting, expense classifications, and corporate balance sheet mechanics.
Accounting Core:Strong foundational knowledge of general ledger accounting, expense classifications, and corporate balance sheet mechanics.
* Systems Mindset:Demonstrated experience building out reconciliation templates and writing clean process documentation/SOPs from scratch.
Systems Mindset:Demonstrated experience building out reconciliation templates and writing clean process documentation/SOPs from scratch.
* Communication:Exceptional written and verbal English communication skills with the ability to clearly flag data anomalies and collaborate effectively with US-based leadership.
Communication:Exceptional written and verbal English communication skills with the ability to clearly flag data anomalies and collaborate effectively with US-based leadership.

What Success Looks Like
* Data Accuracy:Zero backlogs in bill processing, expense coding, or vendor compliance documentation.
Data Accuracy:Zero backlogs in bill processing, expense coding, or vendor compliance documentation.
* System Efficiency:A bulletproof, fully optimized data integration between Mercury and QuickBooks Online.
System Efficiency:A bulletproof, fully optimized data integration between Mercury and QuickBooks Online.
* Closing Speed:Smooth transition into month-end close via organized, pre-built balance sheet reconciliation sheets.
Closing Speed:Smooth transition into month-end close via organized, pre-built balance sheet reconciliation sheets.