Purchasing

Purchasing Agent

About the Company

Our client specializes in designing and delivering fall protection, fall arrest, and fall restraint systems that help keep workers safe across a wide range of commercial and industrial environments. They are seeking a detail-orientedPurchasing Agentto manage vendor sourcing, purchasing activities, and procurement operations while ensuring timely and cost-effective material acquisition.

Role Overview

The Purchasing Agent will be responsible for sourcing vendor pricing, comparing supplier quotes, creating purchase orders, maintaining vendor records, and supporting day-to-day procurement operations. This role requires someone who is highly organized, analytical, and comfortable managing multiple purchasing requests while maintaining accurate documentation.

The ideal candidate has strong QuickBooks experience, excellent communication skills, and the ability to work independently while collaborating with vendors and internal teams.

Key Responsibilities

Procurement & Purchasing
* Source pricing and availability from multiple vendors based on purchasing requests.
Source pricing and availability from multiple vendors based on purchasing requests.
* Obtain competitive quotes for materials, products, and equipment.
Obtain competitive quotes for materials, products, and equipment.
* Evaluate vendor pricing, lead times, and product availability to support purchasing decisions.
Evaluate vendor pricing, lead times, and product availability to support purchasing decisions.
* Build and maintain strong relationships with suppliers and vendors.
Build and maintain strong relationships with suppliers and vendors.
* Coordinate purchasing activities to ensure timely delivery of materials.
Coordinate purchasing activities to ensure timely delivery of materials.

Vendor Management
* Maintain accurate vendor records and contact information.
Maintain accurate vendor records and contact information.
* Update vendor files and purchasing information within QuickBooks.
Update vendor files and purchasing information within QuickBooks.
* Communicate with vendors regarding pricing, order status, shipping, and product availability.
Communicate with vendors regarding pricing, order status, shipping, and product availability.
* Assist with identifying new vendors when appropriate.
Assist with identifying new vendors when appropriate.
* Maintain organized supplier documentation and purchasing records.
Maintain organized supplier documentation and purchasing records.

Purchase Order Management
* Create and process Purchase Orders (POs) within QuickBooks.
Create and process Purchase Orders (POs) within QuickBooks.
* Ensure purchase orders are accurate and complete before submission.
Ensure purchase orders are accurate and complete before submission.
* Track purchase orders through fulfillment and delivery.
Track purchase orders through fulfillment and delivery.
* Resolve discrepancies related to orders, pricing, or invoices.
Resolve discrepancies related to orders, pricing, or invoices.
* Coordinate with internal departments to ensure purchasing requirements are met.
Coordinate with internal departments to ensure purchasing requirements are met.

Quote Analysis & Reporting
* Compile vendor pricing into organized comparison spreadsheets.
Compile vendor pricing into organized comparison spreadsheets.
* Analyze pricing information to identify the most cost-effective purchasing options.
Analyze pricing information to identify the most cost-effective purchasing options.
* Maintain purchasing documentation for future reference.
Maintain purchasing documentation for future reference.
* Support purchasing decisions through accurate reporting and cost comparisons.
Support purchasing decisions through accurate reporting and cost comparisons.
* Assist with procurement reporting and purchasing metrics as needed.
Assist with procurement reporting and purchasing metrics as needed.

Administrative Support
* Maintain organized procurement files and documentation.
Maintain organized procurement files and documentation.
* Support inventory and purchasing records.
Support inventory and purchasing records.
* Communicate effectively with internal teams regarding purchasing status.
Communicate effectively with internal teams regarding purchasing status.
* Participate in video meetings and purchasing discussions.
Participate in video meetings and purchasing discussions.
* Assist with additional procurement and administrative projects as assigned.
Assist with additional procurement and administrative projects as assigned.

Required Qualifications
* 2–5 years of experiencein Purchasing, Procurement, Supply Chain, or a related role
2–5 years of experiencein Purchasing, Procurement, Supply Chain, or a related role
* Strong hands-on experience withQuickBooks(required)
Strong hands-on experience withQuickBooks(required)
* Experience creating and managing Purchase Orders
Experience creating and managing Purchase Orders
* Exp