Project Manager

Project Manager

About the Company

Our client is a growing turfing and outdoor solutions company focused on delivering high-quality installations and exceptional customer experiences. As project volume continues to increase, they are seeking a proactive and highly organizedProject Managerto oversee project execution, vendor coordination, customer scheduling, and operational process improvement.

This role is ideal for someone who enjoys owning projects from start to finish, improving systems, and ensuring every project runs smoothly and profitably.

Role Overview

The Project Manager will be responsible for coordinating project activities, managing vendors and materials, scheduling installations, reviewing invoices, and supporting the development of operational processes and SOPs.

The ideal candidate is a proactive self-starter who can work independently, make informed decisions, and maintain consistent follow-up with internal stakeholders. This role requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.

Key Responsibilities

Project Coordination & Management
* Oversee active projects from scheduling through completion
Oversee active projects from scheduling through completion
* Coordinate timelines, deliverables, and project milestones
Coordinate timelines, deliverables, and project milestones
* Ensure projects remain organized and on track
Ensure projects remain organized and on track
* Maintain accurate project documentation and records
Maintain accurate project documentation and records
* Identify and resolve project issues proactively
Identify and resolve project issues proactively

Material Ordering & Vendor Management
* Source, order, and track project materials
Source, order, and track project materials
* Coordinate with vendors and suppliers to ensure timely deliveries
Coordinate with vendors and suppliers to ensure timely deliveries
* Maintain vendor relationships and monitor performance
Maintain vendor relationships and monitor performance
* Resolve material shortages, delays, and procurement issues
Resolve material shortages, delays, and procurement issues
* Track material costs and purchasing activity
Track material costs and purchasing activity

Customer & Installer Scheduling
* Schedule projects with customers and installation teams
Schedule projects with customers and installation teams
* Coordinate project timelines and availability
Coordinate project timelines and availability
* Communicate project updates and scheduling changes
Communicate project updates and scheduling changes
* Ensure installers have the necessary information and resources to complete projects successfully
Ensure installers have the necessary information and resources to complete projects successfully

Invoice Review & Financial Administration
* Review and scrub invoices for accuracy
Review and scrub invoices for accuracy
* Cross-reference invoices against CRM pricing and project records
Cross-reference invoices against CRM pricing and project records
* Identify discrepancies and work with vendors to resolve billing issues
Identify discrepancies and work with vendors to resolve billing issues
* Process and coordinate payment of material invoices
Process and coordinate payment of material invoices
* Maintain organized financial records related to projects
Maintain organized financial records related to projects

Process Improvement & SOP Development
* Develop and improve operational procedures and workflows
Develop and improve operational procedures and workflows
* Create and maintain Standard Operating Procedures (SOPs)
Create and maintain Standard Operating Procedures (SOPs)
* Identify inefficiencies and recommend process improvements
Identify inefficiencies and recommend process improvements
* Support the implementation of scalable project management systems
Support the implementation of scalable project management systems

Required Qualifications
* 2–5 years of experience in project management, operations coordination, construction administration, or a related field
2–5 years of experience in project management, operations coordination, construction administration, or a related field
* Strong organizational and multitasking skills
Strong organizational and multitasking skills
* Excellent written and verbal English communication skills
Excellent written and verbal English communication skills
* Ability to manage multiple projects simultaneously
Ability to manage multiple projects simultaneously
* Strong attention to detail and follow-through
Strong attention to detail and follow-through
* Comfortable making decisions independently with minimal supervision
Comfortable making decisions independently with minimal supervision
* Strong problem-solving and critical-thinking abilities
Strong problem-solving and critical-thinking abilities
* Proficiency with Google Workspace tools, including Google Sheets and Google Drive
Proficiency with Google Work