Part-time
Somewhere
🇿🇦 Hirezar Summary for South African Applicants
This fully remote full time position at Somewhere is open to applicants from South Africa. This role is suited for mid-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.
Job Description
Role:Part-time Executive AssistantPriority Location:South AfricaWorking Hours:9am-1pm CST with flexibility as needed (20hrs/week)Type of contract:Independent ContractorTarget Start Date: ASAP
The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.
About the Company:
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support two areas of his professional life.
The first is his full-time role as Head of Talent at an AI startup, where he spends much of his day meeting with candidates, hiring managers, and internal stakeholders. The second is his growing real estate investment business, where he manages rental properties and residential renovation projects.
This role is ideal for someone who enjoys variety. One moment you'll be keeping recruiting processes moving and managing executive communications, and the next you'll be coordinating contractors, collecting vendor quotes, or organizing renovation projects.
Initially, the role will be execution-focused, but over time we're looking for someone who becomes a true strategic partner—anticipating needs, staying one step ahead, and proactively taking work off the client's plate.
Key Responsibilities:
Executive Assistant Support (Head of Talent)
This portion of the role focuses on helping the client stay organized and responsive throughout a busy workday filled with meetings.
Responsibilities include:
* Manage and organize the executive's inbox
Manage and organize the executive's inbox
* Draft emails and follow-ups on the executive's behalf
Draft emails and follow-ups on the executive's behalf
* Ensure candidates and internal stakeholders receive timely communication
Ensure candidates and internal stakeholders receive timely communication
* Keep recruiting and hiring processes moving forward
Keep recruiting and hiring processes moving forward
* Capture meeting notes and convert them into clear, well-formatted summaries
Capture meeting notes and convert them into clear, well-formatted summaries
* Prepare post-meeting updates and action items
Prepare post-meeting updates and action items
* Calendar management and scheduling support
Calendar management and scheduling support
* Assist with light HR and People Operations administrative tasks
Assist with light HR and People Operations administrative tasks
* Organize documents, notes, and internal information
Organize documents, notes, and internal information
* Help ensure important tasks and follow-ups never fall through the cracks
Help ensure important tasks and follow-ups never fall through the cracks
Executive Assistant Support (Real Estate Portfolio)
The second portion of the role supports a growing personal real estate investment business consisting of rental properties and renovation projects.
Responsibilities include:
* Coordinate contractors and vendors
* Source and compare vendor quotes
* Schedule inspections, repairs, and renovation work
* Help organize invoices, payments, and project documentation
* Track project progress and outstanding tasks
* Maintain organized records across multiple properties
* Follow up with vendors to keep projects moving efficiently
* Handle general administrative tasks related to the real estate portfolio
Qualifications & Skills:
* Professional Experience:Proven background as an Executive or Administrative Assistant with experience in project or vendor coordination.
* Communication:Exceptional written English skills; capable of confidently drafting emails and communications on the executive's behalf.
* Operational Excellence:Highly organized, detail-oriented, and reliable with a proactive approach to managing competing priorities and independent workflows.
* Core Support:Proficient in inbox management, calendar coordination, and converting meeting discussions into clear, professional summaries.
* Versatility:Comfortable context-switching between diverse business areas, including Talent/Recruiting operations and Real Estate portfolio management.
* Growth Mindset:Ability to evolve from a task-focused assistant into a strategic, anticipatory partner over time.
* Preferred:Prior experience in Recruiting, HR, People Operations, or real estate is a plus but not required.
Tips for South African Applicants
Timezone Advantage
South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.
Salary in Context
Even without a listed salary, international remote roles typically pay 2-3x more than equivalent local positions in South Africa due to the exchange rate advantage.
Application Tips
Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.
Load Shedding Preparedness
If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.
About Somewhere
Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 828 open positions on Hirezar. View all Somewhere jobs →