Operations Assistant

Operations Assistant – Jewish Educational Outreach

About the Organization

Our organization is dedicated to strengthening Jewish education, community engagement, and outreach initiatives. Through meaningful programs, events, and educational opportunities, we create lasting connections and support individuals in deepening their involvement within the Jewish community.

We are seeking a highly organized, proactive, and detail-oriented Operations Assistant who thrives in a fast-paced environment and takes pride in ensuring projects and processes are executed flawlessly from start to finish.

Position Overview

This is a critical operations role designed for someone who enjoys bringing structure, accountability, and consistency to complex initiatives. The Operations Assistant will work closely with leadership to coordinate programs, manage administrative processes, oversee project execution, and ensure that important initiatives move forward efficiently.

The ideal candidate is highly dependable, organized, and proactive. They do not wait to be told what comes next—they take ownership, follow through, and ensure every detail is completed accurately and on time.

Key Responsibilities

Project & Operations Coordination
* Manage projects involving multiple stakeholders and execution steps from initiation through completion.
* Track deliverables, timelines, and action items to ensure consistent progress.
* Maintain project documentation and provide status updates to leadership.
* Ensure all tasks are completed accurately and according to established processes.

Program & Event Support
* Coordinate logistics for educational programs, community events, and outreach initiatives.
* Assist with scheduling, communications, registration management, and event preparation.
* Ensure materials, venues, resources, and participant information are properly organized and maintained.
* Support post-event follow-up and reporting activities.

Administrative & Data Management
* Maintain databases, records, and operational systems with a high degree of accuracy.
* Track communications, program participation, and outreach activities.
* Manage calendars, schedules, and administrative workflows.
* Prepare reports, documents, and presentations as needed.

Communication & Follow-Up
* Serve as a key point of coordination between leadership, staff, volunteers, and community members.
* Monitor ongoing initiatives and proactively follow up on outstanding items.
* Ensure clear communication and accountability across projects and stakeholders.

Process Improvement
* Identify inefficiencies and recommend improvements to operational workflows.
* Anticipate potential issues and take initiative to resolve them before they impact project outcomes.
* Help implement systems and procedures that improve organizational effectiveness.

What Success Looks Like

The successful candidate will:
* Consistently deliver projects and tasks through completion with minimal oversight.
* Maintain exceptional attention to detail and accuracy.
* Follow up proactively without needing reminders.
* Demonstrate strong organizational skills while managing multiple priorities simultaneously.
* Build trust through reliability, accountability, and professional communication.

Qualifications

Required
* 2+ years of experience in Operations, Project Coordination, Executive Assistance, Administrative Support, or a related role.
* Excellent organizational and time management skills.
* Strong written and verbal communication abilities.
* Experience managing multiple projects and deadlines simultaneously.
* Proficiency with project management, collaboration, and database systems.
* Strong problem-solving and critical-thinking abilities.

Preferred
* Experience supporting nonprofit, educational, community, or faith-based organizations.
* Familiarity with event coordination and program administration.
* Understanding of Jewish community programs, educational outreach, or nonprofit operations.

Ideal Candidate Profile

You are:
* Highly organized and naturally detail-oriented.
* Proactive and resourceful when solving problems.
* Accountable and dependable in managing responsibilities independently.
* Comfortable working in a fast-paced environment with shifting priorities.
* Committed to maintaining high standards of quality and professionalism.
* Open to feedback and eager to learn new systems and processes.
* Respectful of Jewish traditions, community values, and educational initiatives.

Compensation & Benefits
* Competitive compensation based on experience.
* Opportunity to work closely with organizational leadership.
* Meaningful work that directly supports educational and community impact.
* Collaborative, mission-driven team environment.
* Professional growth and development opportunities.