Incentive Compensation Analyst

Incentive Compensation Analyst

Role Summary

The Incentive Compensation Analyst is responsible for supporting the accurate, timely, and scalable administration of incentive compensation programs across a multi-location retail and service organization. This role partners closely with Finance, Accounting, Operations, Payroll, HR, BI, and field leadership to calculate, validate, document, and report commission and bonus payouts for store-level and corporate incentive plans.

This role is highly detail-oriented and critical to ensuring compensation plans are applied consistently, supported by data, and aligned with company performance goals, acquisition integration needs, and P&L expectations.

Key Responsibilities

Incentive Compensation Administration
* Own the recurring calculation of store-level commission and bonus programs.
Own the recurring calculation of store-level commission and bonus programs.
* Maintain detailed support for all incentive compensation payouts, including plan inputs, eligibility, performance metrics, adjustments, and final approved amounts.
Maintain detailed support for all incentive compensation payouts, including plan inputs, eligibility, performance metrics, adjustments, and final approved amounts.
* Review incentive calculations for accuracy, completeness, and consistency with approved compensation plans.
Review incentive calculations for accuracy, completeness, and consistency with approved compensation plans.
* Prepare payout files for review, approval, and submission to Payroll.
Prepare payout files for review, approval, and submission to Payroll.
* Track payout timing and ensure incentive compensation is completed by required deadlines.
Track payout timing and ensure incentive compensation is completed by required deadlines.

Data Validation & Reporting
* Pull and reconcile data from relevant systems, including POS, Power BI, NetSuite, payroll, and other operational reporting sources.
Pull and reconcile data from relevant systems, including POS, Power BI, NetSuite, payroll, and other operational reporting sources.
* Validate key compensation inputs such as sales, gross profit, labor, controllable expenses, store performance, role eligibility, and other plan metrics.
Validate key compensation inputs such as sales, gross profit, labor, controllable expenses, store performance, role eligibility, and other plan metrics.
* Identify data discrepancies and work with Finance, Accounting, BI, Payroll, and Operations to resolve issues before payout.
Identify data discrepancies and work with Finance, Accounting, BI, Payroll, and Operations to resolve issues before payout.
* Maintain clear audit trails and support files for each compensation cycle.
Maintain clear audit trails and support files for each compensation cycle.

Acquisition Integration Support
* Assist with incentive compensation integration for newly acquired stores and employees.
Assist with incentive compensation integration for newly acquired stores and employees.
* Gather and analyze historical compensation information for acquired employees, including prior salary, commission, bonus, and total earnings.
Gather and analyze historical compensation information for acquired employees, including prior salary, commission, bonus, and total earnings.
* Support transition planning from legacy compensation structures to company incentive programs.
Support transition planning from legacy compensation structures to company incentive programs.
* Help manage temporary compensation guarantees, safety nets, or bridge programs where applicable.
Help manage temporary compensation guarantees, safety nets, or bridge programs where applicable.
* Track acquisition-related compensation exceptions and ensure they are properly documented and approved.
Track acquisition-related compensation exceptions and ensure they are properly documented and approved.

Plan Management & Process Improvement
* Maintain a centralized repository of incentive compensation plans, eligibility rules, payout schedules, and approved exceptions.
Maintain a centralized repository of incentive compensation plans, eligibility rules, payout schedules, and approved exceptions.
* Help standardize incentive compensation processes across stores and departments.
Help standardize incentive compensation processes across stores and departments.
* Identify opportunities to streamline commission calculations using Excel, Power Query, Power BI, AI tools, or system enhancements.
Identify opportunities to streamline commission calculations using Excel, Power Query, Power BI, AI tools, or system enhancements.
* Support the development of scalable compensation processes as the company continues to grow through acquisition.
Support the development of scalable compensation processes as the company continues to grow through acquisition.
* Assist in documenting standard operating procedures for incentive compensation administration.
Assist in documenting standard operating procedures for