Financial Operations Controller |

Position: Financial Operations Controller - Systems Specialist

Location: Remote - Open to candidates in South Africa and Latin America

Working hours: 9am - 5pm EST

We are seeking a Financial Operations Controller to manage our financial  systems infrastructure and daily accounting operations. You'll be the financial systems expert  ensuring seamless financial operations across our 25,000+ colony enterprise.

About Us

We control the entire honey supply chain from hive to shelf. Our operations span multiple states  with 25,000+ colonies, state-of-the-art processing facilities, and products on major retailer shelves. We're expanding through acquisitions and need financial systems excellence to support  growth.

The Opportunity

•Systems ownership: Lead QuickBooks, Ramp, ADP, and financial reporting systems

•Immediate impact: Optimize financial workflows for rapidly growing agricultural  business

•Technology focus: Implement and improve financial technology stack

•Career growth: Build expertise in agricultural finance and business systems

What You'll Do

QuickBooks Excellence (30%)

• Serve as company QuickBooks expert and system administrator

• Manage chart of accounts, financial setup, and multi-location configurations

• Handle complex agricultural accounting including inventory, COGS, and seasonal  adjustments

• Generate monthly financial statements and management reports

• Troubleshoot QuickBooks issues and train other users

• Implement QuickBooks best practices and workflow improvements

Accounts Payable & Ramp Platform (25%)

• Manage all accounts payable processing and vendor payments

• Serve as Ramp platform administrator and expert user

• Set up automated AP workflows and approval processes

• Handle expense management, credit card reconciliation, and vendor onboarding

• Generate AP reports and cash flow analysis

• Optimize payment terms and vendor relationships

Payroll & ADP Administration (20%)

• Manage ADP payroll system for multi-state workforce

• Transfer hours from Homebase time tracking system to ADP for payroll processing

• Process weekly payroll for field and facility employees

• Handle benefits administration and compliance

• Manage seasonal workforce scaling and contractor payments

• Ensure compliance with state wage and labor laws

• Generate payroll reports and labor cost analysis

Financial Reporting & Analysis (15%)

• Prepare monthly financial packages and KPI dashboards

• Lead budgeting and forecasting processes

• Analyze operational costs and identify efficiency opportunities

• Create custom reports for different business segments

• Support audit and tax preparation activities

• Maintain financial documentation and controls

Systems Integration & Process Improvement (10%)

• Integrate financial systems for seamless data flow

• Develop automated reporting and workflow processes

• Support M&A integration and new location setups

• Train team members on financial systems and procedures

• Research and recommend new financial technology solutions

What We're Looking For

Required Qualifications:

• Bachelor's degree in Accounting, Finance, or related field

• 3-5 years hands-on QuickBooks experience (QuickBooks certification preferred)

• Proven experience with Ramp or similar expense management platforms

• ADP payroll system experience (Workforce Now preferred)

• Strong Excel skills including pivot tables, VLOOKUP, and financial modeling

• Experience with multi-location accounting and inventory management

• Knowledge of GAAP and financial statement preparation

Preferred Qualifications:

• QuickBooks ProAdvisor certification

• Experience with agricultural or seasonal business accounting

• Ramp platform certification or advanced training

• ADP certification for payroll and HR systems

• Experience with financial system integrations

• Knowledge of food production or manufacturing accounting

• Experience supporting audit and tax preparation

Essential Skills:

•Technical expertise: Deep knowledge of accounting software and financial systems

•Problem-solving: Ability to troubleshoot system issues and optimize workflows

•Detail-oriented: High accuracy in financial data management and reporting

•Communication: Translate complex financial data for operational teams

•Process improvement: Identify and implement efficiency improvements

•Adaptability: Comfortable with evolving technology and growing business needs

Work Environment

•100% Remote position- Must have reliable internet connection

•US Business Hours: Must be available during EST business hours (9 AM - 5 PM)

•Collaboration: Work directly with President and operations teams via Slack, Zoom, and  email

•Systems focus: Company provides access to all necessary financial software and cloud based systems

•Growth environment: Expanding company with increasing system complexity

Key Performance Metrics

You'll be measured on:

• QuickBooks data accuracy and month-end close speed

• Accounts payab