Finance Manager (Remote) (TOD)

About the Company

We are a Logistics Management Firm licensed as a freight broker, specializing in helping companies that sell high-value products reduce damage, loss, and retailer chargebacks within their logistics operations. Acting as an extension of our clients’ in-house logistics teams, we redesign and manage logistics systems to improve efficiency, reduce operational costs, and enhance shipment reliability.

Our business primarily works with Less-than-Truckload (LTL) carriers, along with selected Truckload movements using highly vetted drivers. We pride ourselves on operating with extremely high service standards, including rapid response times, proactive problem-solving, and strong customer communication. These standards have helped us build long-term client relationships and maintain a successful, fast-growing business since 2017.

The Opportunity: Finance and Operations Manager

We are seeking a full-time Finance and Operations Manager to oversee core financial operations while also supporting operational workflows within the business. This role requires a highly detail-oriented professional who can manage financial accuracy, vendor relationships, payroll, invoicing, and operational coordination in a fast-paced environment.

The successful candidate will work closely with leadership and play a critical role in ensuring smooth day-to-day business operations.

Key Responsibilities

Finance
* Review every shipment for quote accuracy and dispute incorrect carrier charges
* Prepare weekly shipment billing
* Perform Accounts Payable (AP) and Accounts Receivable (AR)
* Manage weekly payroll and state payroll communications
* Create and distribute weekly invoices
* Manage QuickBooks Online and reconcile transactions
* Communicate with external accountants
* Manage annual licenses, entity renewals, and insurance policies

Operations
* Process new orders by assigning BOL#, PRO#, and carriers based on established criteria
* Create shipping documentation as required
* Support additional operational tasks as directed by leadership

Required Qualifications
* Availability to work 11 AM – 8 PM EST, Monday to Friday
* 5+ years of advanced QuickBooks Online experience, including reconciliations, invoicing, and full-cycle AP/AR
* Strong experience developing, following, and improving financial SOPs
* Strong analytical and auditing skills with the ability to dispute unauthorized charges confidently
* Experience managing U.S. multi-state payroll, including tax compliance and payroll administration (Deel experience advantageous)
* Experience managing annual business renewals, entity registrations, and insurance policies
* Ability to handle sensitive financial and employee information with confidentiality
* 5+ years of detail-oriented operations experience handling high product/order volumes
* 5+ years of vendor management experience
* Strong proficiency with Gmail, Google Docs, and Google Sheets
* Exceptional attention to detail and accuracy
* Strong written and verbal English communication skills

Work Environment
* Fully remote role
* Fast-paced, high-accountability environment
* Heavy use of Gmail, Google Docs, and Google Sheets
* RingCentral used for calls, texts, and video meetings
* VPN required for all work activity
* Frequent collaboration with leadership and operations teams
* Training provided through live video sessions

Ideal Candidate Profile
* Highly detail-oriented and process-driven
* Strong sense of ownership and accountability
* Comfortable working under pressure in fast-moving environments
* Strong problem-solving and communication skills
* Able to multitask effectively while maintaining accuracy
* Long-term mindset with a commitment to operational excellence