Executive Assistant to the

Role: Executive Assistant to the CEOPriority Location: PH, South Africa

Working Hours: 9am - 5pm EST

Type of contract:Independent Contractor

Type of job:Remote

Start date:ASAP

About the Company:Private equity and venture-style holding company that owns and operates a portfolio of businesses across healthcare and software. In addition to actively acquiring and investing in companies, provides centralized management and support services — including finance, HR, legal, and marketing — across its portfolio. We operate lean, move fast, and hold ourselves to a high standard across everything we do.

About the Role:​​​​​​​

We are seeking an exceptional Executive Assistant to serve as the right hand to our CEO, supporting multiple businesses in a fast-paced, high-growth environment. This is not a traditional administrative role — we're looking for a strategic, highly proactive professional who anticipates needs, solves problems before they arise, and keeps the executive operating at peak efficiency.

The ideal candidate has experience supporting C-suite executives, thrives in dynamic environments, demonstrates sound business judgment, and is comfortable handling confidential information with the highest level of professionalism.

Key Responsibilities:

Executive & Calendar Management
* Manage and optimize a complex executive calendar across multiple businesses
* Prioritize meetings, appointments, and competing commitments
* Coordinate internal and external meetings across multiple time zones
* Anticipate scheduling conflicts and proactively recommend solutions
* Arrange travel, accommodations, and detailed itineraries when required
* Draft, proofread, and manage professional email correspondence on behalf of the CEO
* Screen and prioritize incoming communications
* Ensure timely follow-up on outstanding action items
* Prepare meeting agendas, presentations, and briefing documents
Strategic Executive Support
* Act as a trusted business partner to the CEO
* Monitor priorities and proactively identify opportunities to improve efficiency
* Track projects, deadlines, and key deliverables
* Coordinate cross-functional communication between internal and external stakeholders
* Maintain strict confidentiality at all times
Business & Financial Support
* Review and summarize P&L statements, balance sheets, and business performance reports to support executive decision-making
* Assist with executive reporting and preparation of business documentation
* Support operational planning and executive decision-making
Administrative Excellence
* Maintain organized digital filing systems
* Create professional documents using Microsoft Office
* Coordinate meetings through Microsoft Teams and Outlook
* Manage executive records and documentation
* Support day-to-day operations across HRIS platform, Rippling
Qualifications:
* 2–5+ years' experience supporting a CEO, Founder, President, or other C-suite executive
* Demonstrated experience managing complex executive calendars
* Strong financial literacy with the ability to understand business financial statements including P&Ls and balance sheets
* Exceptional written and verbal English communication skills
* Outstanding organizational and time-management abilities
* High attention to detail
* Ability to work independently with minimal supervision
* Strong problem-solving skills and sound business judgment
* Proven ability to handle confidential information professionally
Nice to have:
* Experience supporting a founder or executive at a private equity, venture capital, or multi-entity holding company
* Familiarity with CRM or deal tracking tools
* Experience coordinating across multiple companies or entities simultaneously
* Prior remote work experience supporting a US-based executive on Eastern Time hours
* Working knowledge of Rippling or a comparable HRIS platform