Executive Assistant |
Somewhere
🇿🇦 Hirezar Summary for South African Applicants
This fully remote full time position at Somewhere is open to applicants from South Africa. The estimated monthly salary is R33,300 – R40,700 ZAR. This role is suited for senior-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.
Job Description
Position:Executive Assistant
Location: Remote: LatAm/SA
Work Schedule: 8a-5p or 9a-6p EST
Salary:Market Related
About the Company
We are a premier, full-service real estate brokerage, investment, and property management firm specializing in residential and commercial transactions, luxury rentals, and property development. Known for our deep market expertise, extensive portfolio, and high-standard client service, we operate in a fast-paced, high-volume environment. To keep our executive leadership optimized and focused on scaling the business, we are seeking a proactive, hyper-organizedExecutive Assistant.
Role Overview
As the Executive Assistant, your primary mission is to act as the ultimate gatekeeper, operational partner, and strategic organizer for the Founder & CEO. This is not a passive administrative role; you will be deeply embedded in the daily operations of a fast-moving real estate ecosystem.
You will manage a heavy, complex calendar, take absolute ownership of an influx of email communications, coordinate property and client logistics, and ensure that tasks never fall through the cracks. The ideal candidate is a high-autonomy self-starter who possesses excellent English communication skills, a dominant organizational presence, and the confidence to manage up to a busy executive.
Key Responsibilities
1. Calendar, Inbox, & Gatekeeping Management
* Strategic Calendar Ownership:Manage a dynamic, high-volume executive calendar, scheduling property viewings, client pitches, investor meetings, and internal operational reviews while protecting the CEO's time.
* Inbox Triage:Monitor, tag, and prioritize incoming emails in the executive inbox; draft professional, articulate responses on behalf of the CEO to clients, brokers, and vendors.
* Task Tracking & Follow-up:Take detailed notes during meetings and translation of action items, tracking deliverables across the team to ensure deadlines are met.
2. Real Estate & Operational Support
* Deal & Property Coordination:Assist with organizing listing data, tracking transaction deadlines, managing property files, and coordinating logistics with agents, property managers, and legal teams.
* Document Control:Prepare, format, and organize sensitive documents, including real estate contracts, lease agreements, investor decks, and internal operational reports.
* Vendor & Client Relations:Act as a professional, polished liaison for high-value clients, contractors, and external vendors, ensuring inquiries are routed and handled with absolute professionalism.
Required Qualifications
* Direct Experience:4+ years of experience working as an Executive Assistant, ideally supporting C-suite executives, founders, or high-volume real estate principals.
* Industry Familiarity (Strong Plus):Prior professional exposure to real estate brokerage, property management, or construction workflows. Understanding basic real estate terminology and transaction cycles is highly advantageous.
* Tech Proficiency:Advanced capability within Google Workspace (Gmail, Calendar, Drive, Docs) and modern CRM/project management tools (e.g., Notion, Asana, Monday.com, or real estate-specific platforms).
* High Emotional Intelligence & Discretion:Ability to handle confidential financial and property data with complete integrity, maintaining a calm and structured demeanor under pressure.
Why Join Us?
This role offers a stable, long-term remote position where your organizational talent directly influences the execution of large-scale real estate operations. You will be a trusted partner to executive leadership, working within a high-standard, growth-oriented environment that rewards execution and reliability.
Tips for South African Applicants
Timezone Advantage
South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.
Salary in Context
At R33,300/month, this role is competitive with the average South African remote salary. The USD equivalent ($1,800/mo) benefits from the favourable exchange rate.
Application Tips
Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.
Load Shedding Preparedness
If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.
About Somewhere
Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 685 open positions on Hirezar. View all Somewhere jobs →