Executive Assistant / Operations Manager
Somewhere
🇿🇦 Hirezar Summary for South African Applicants
This fully remote full time position at Somewhere is open to applicants from South Africa. The estimated monthly salary is R27,750 – R40,700 ZAR. This role is suited for mid-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.
Job Description
Executive Assistant / Operations Manager
Location:RemoteType:Full-timeIndustry:Commercial Real Estate
About the Role
We are seeking a highly experienced, self-directed Executive Assistant / Operations Manager to support day-to-day business operations and help remove administrative and marketing workload from leadership. This person will play a key role in keeping deals, communication, reporting, and marketing efforts organized and moving forward.
This is a great fit for someone who is proactive, reliable, detail-oriented, and comfortable working independently with minimal hand-holding.
Key Responsibilities
* Manage and respond to email communications on behalf of leadership
Manage and respond to email communications on behalf of leadership
* Handle lead follow-up and client follow-up with strong professionalism and judgment
Handle lead follow-up and client follow-up with strong professionalism and judgment
* Assist with CRM organization and workflow support, especially in monday.com
Assist with CRM organization and workflow support, especially in monday.com
* Prepare weekly client reporting and internal reporting as needed
Prepare weekly client reporting and internal reporting as needed
* Create and format marketing materials, including flyers and simple social media assets
Create and format marketing materials, including flyers and simple social media assets
* Assist with Letter of Intent (LOI) drafting using existing templates
Assist with Letter of Intent (LOI) drafting using existing templates
* Help organize deal-related documentation and track next steps
Help organize deal-related documentation and track next steps
* Support general operations and administrative tasks to keep leadership focused on sales
Support general operations and administrative tasks to keep leadership focused on sales
* Communicate clearly with clients and vendors, potentially handling phone support as needed
Communicate clearly with clients and vendors, potentially handling phone support as needed
* Take ownership of recurring tasks and improve processes where possible
Take ownership of recurring tasks and improve processes where possible
Required Qualifications
* Strong English communication skills, written and verbal
Strong English communication skills, written and verbal
* Prior experience in executive assistance, operations, or a similar support role
Prior experience in executive assistance, operations, or a similar support role
* High level of professionalism, accountability, and follow-through
High level of professionalism, accountability, and follow-through
* Strong organizational skills and ability to manage multiple priorities
Strong organizational skills and ability to manage multiple priorities
* Comfortable handling email communication directly
Comfortable handling email communication directly
* Ability to work independently and think critically
Ability to work independently and think critically
* Experience with or ability to quickly learn monday.com or similar CRM tools
Experience with or ability to quickly learn monday.com or similar CRM tools
* Experience creating simple marketing materials in Adobe or similar design tools
Experience creating simple marketing materials in Adobe or similar design tools
Preferred Qualifications
* Experience in commercial real estate or real estate support
Experience in commercial real estate or real estate support
* Familiarity with LOIs, client reporting, and CRM workflows
Familiarity with LOIs, client reporting, and CRM workflows
* Experience supporting a high-volume, fast-moving sales professional
Experience supporting a high-volume, fast-moving sales professional
* Background in marketing support, flyer creation, or social media content
Background in marketing support, flyer creation, or social media content
* Exposure to operations or administrative coordination in a lean team environment
Exposure to operations or administrative coordination in a lean team environment
Ideal Candidate Traits
* Reliable and responsive
Reliable and responsive
* Excellent written English
Excellent written English
* Takes initiative without needing constant direction
Takes initiative without needing constant direction
* Comfortable with ambiguity and evolving responsibilities
Comfortable with ambiguity and evolving responsibilities
* Detail-oriented, especially with follow-up and reporting
Detail-oriented, especially with follow-up and reporting
* Professional, resourceful, and trustworthy
Professional, resourceful, and trustworthy
* Able to quickly learn and adapt to established processes and communication styles
Able to quickly learn and adapt to established processes and communication styles
Success in This Role Looks Like
* Leadership has more time to focus on sales and client relationships
Leadership has more time to focus on sales and client relationships
* Inbox and follow-up are consistently managed
Inbox and follow-up are consistently managed
* Marketing materials are produce
Tips for South African Applicants
Timezone Advantage
South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.
Salary in Context
At R27,750/month, this role is on par with the average South African remote salary. The USD equivalent ($1,500/mo) benefits from the favourable exchange rate.
Application Tips
Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.
Load Shedding Preparedness
If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.
About Somewhere
Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 686 open positions on Hirezar. View all Somewhere jobs →