🇿🇦 Hirezar Summary for South African Applicants

This fully remote full time position at Somewhere is open to applicants from South Africa. The estimated monthly salary is R27,750 – R29,600 ZAR. This role is suited for mid-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.

Job Description

Executive Assistant & Operations Coordinator (Remote)

Location:Remote (South Africa)Hours:32–40 hours/week (US EST overlap required)Employment Type:Full-Time Independent Contractor

We're looking for a highly organizedExecutive Assistant & Operations Coordinatorto support the CEO and oversee day-to-day operational workflows. This role combines executive support with operations coordination, including scheduling, inbox management, billing, invoicing, and administrative processes.

You'll be responsible for keeping operations running smoothly, managing client appointments from scheduling through invoicing, maintaining accurate records, and ensuring excellent communication across all stakeholders.

Key Responsibilities
* Manage the CEO's inbox, calendar, and day-to-day administrative support.
* Coordinate client appointments and operational workflows.
* Maintain accurate client and partner records.
* Prepare invoices and support billing through QuickBooks.
* Reconcile completed work and track payments.
* Support partnership administration and documentation.
* Maintain reports, contracts, and operational documents.
* Ensure processes are followed accurately and efficiently.

Requirements
* 3–5 years' experience as an Executive Assistant, Operations Coordinator, or similar role.
* Strong organizational and administrative skills.
* Experience with Microsoft Outlook, Excel, and QuickBooks.
* Excellent written and verbal English.
* Ability to work independently with strong attention to detail.
* Available to work 32–40 hours per week with overlap during US Eastern Time business hours.
Nice to Have
* Experience with Smartsheet or PDFfiller.
* Background in consulting, managed services, healthcare, insurance, or occupational health and safety.

Why Join?
* Work directly with an experienced CEO.
* Stable, long-term remote opportunity.
* Well-established processes and supportive leadership.
* Competitive USD compensation.

Tips for South African Applicants

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Timezone Advantage

South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.

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Salary in Context

At R27,750/month, this role is on par with the average South African remote salary. The USD equivalent ($1,500/mo) benefits from the favourable exchange rate.

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Application Tips

Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.

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Load Shedding Preparedness

If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.

About Somewhere

Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 748 open positions on Hirezar. View all Somewhere jobs →