Coordinator, Payroll Client Services - AMER

<div class="content-intro"><h2><strong>About Remote</strong></h2>
<div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams. With our core values at heart and future focused work culture, our team works tirelessly on ambitious problems, asynchronously, around the world. You can find Remoters working from 6 different continents (Antarctica left to go!) and all of our positions are fully remote.<br><br><span class="discussion-id-2f7cb4da-dab4-8068-a80f-001c50b2d808 suggestion-update notion-enable-hover" data-token-index="0">With Innovation as one of the core values, we have built Automation and AI capabilities into the requirements for every role.</span><br><br>We encourage every member of the Remote team to bring their talents, experiences and culture to the table to help us build the best-in-class HR platform.</span></div>
<div>&nbsp;</div>
<div><span style="font-size: 12pt; font-family: helvetica, arial, sans-serif;">If you are energetic, curious, motivated and ambitious, be part of our world. Apply now and define the future of work!</span></div></div><h3>The Position</h3>
<p>The Coordinator, Payroll Client Services is responsible for resolving customer payroll inquiries and supporting smooth payroll operations. The role focuses on learning payroll processes, mastering support workflows, and resolving standard client issues efficiently. Coordinators rely heavily on documentation and established escalation paths while developing foundational payroll expertise. Success at this level requires strong attention to detail, clear communication with customers, and the ability to follow structured operational processes. As Coordinators gain experience, they are expected to resolve a broader range of payroll inquiries independently and deepen their understanding of payroll systems and regulations.</p>
<p>&nbsp;</p>
<h3>Responsibilities</h3>
<p><strong>Client Issue Resolution</strong></p>
<ul>
<li>Resolve customer inquiries related to payroll processing, discrepancies, and platform usage.</li>
<li>Ensure timely responses via email, chat, phone, and other channels that meet service level agreements (SLAs).</li>
<li>Handle customer inquiries according to defined workflows and expectations, such as Remote values and <a href="https://app.notion.com/p/Remote-Customer-Code-1bdcb4dadab480aea3e7fc56dea0e01f?pvs=21">Remote Customer Code</a>.</li>
<li>Gather necessary information to diagnose payroll issues accurately using the available tools, documentation and customer information.</li>
<li>Escalate complex cases to senior team members following defined workflows.</li>
<li>Document issue details and resolution steps clearly.</li>
</ul>
<p><strong>Customer Communication</strong></p>
<ul>
<li>Provide timely updates to customers regarding issue status and resolution timelines.</li>
<li>Clarify customer questions related to payroll processes or platform functionality in customer understandable terms.</li>
<li>Maintain professionalism and clarity in all written and verbal communication with customers.</li>
</ul>
<p><strong>Operational Process Execution</strong></p>
<ul>
<li>Follow internal workflows and support documentation to resolve cases consistently.</li>
<li>Ensure accurate documentation of support tickets and case outcomes.</li>
<li>Adhere to defined SLAs and operational guidelines.</li>
</ul>
<p><strong>Learning &amp; Knowledge Development</strong></p>
<ul>
<li>Identify and bring up recurring issues or gaps in documentation or processes to help improve team efficiency.</li>
<li>Build foundational understanding of payroll concepts and processes.</li>
<li>Learn payroll rules and compliance considerations in supported regions.</li>
<li>Seek guidance from senior team members when encountering unfamiliar issues.</li>
</ul>
<h2><strong>Practicals</strong></h2>
<ul>
<li><strong>You'll report to:</strong> Manager, Payroll Client Services</li>
<li><strong>Direct reports:</strong> No</li>
<li><strong>Team:</strong> [Customer Experience] - [Payroll Client Services]</li>
<li><strong>Location</strong>: AMER</li>
<li><strong>Start date:</strong> As soon as possible</li>
</ul>
<h2><strong>Application process</strong></h2>
<ol>
<li>AI Interview&nbsp;</li>
<li>Interview with recruiter</li>
<li>Interview with team members&nbsp;</li>
<li>Interview with future manager</li>
<li>Bar Raiser Interview</li>
<li><a href="https://www.notion.so/Veremark-Remote-96e108c037b8423cbd4c3f07a1f9b38b">Prior employment verification check</a>&nbsp;</li>
</ol><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p>Remote's <a href="https://www.notion.so/remotecom/people-Total-Rewards-1945bce8d3924ece9421ba8630f57b0c">Total Rewards philosophy</a> is to ensure fair, unbiased compensation and fair <span cla