Construction Admin Assistant
Somewhere
🇿🇦 Hirezar Summary for South African Applicants
This fully remote full time position at Somewhere is open to applicants from South Africa. The estimated monthly salary is R33,300 – R37,000 ZAR. This role is suited for senior-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.
Job Description
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Role: Construction Admin Assistant
Priority Location: LATAM
Working Hours: 8AM - 5PM EST
Salary Range: $1,800 - $2,000
Type of contract:Full-Time
Type of job:Remote
About the Company:
You’ll be supporting our client and his business partner as they continue scaling their growing construction business in the US. With over 40 years of industry experience, our client has built strong systems and workflows within the business. The focus is no longer on creating strategy, but on increasing execution capacity and operational efficiency.
The leadership team is currently heavily involved in day-to-day administrative and operational responsibilities, limiting their ability to focus on higher-level priorities. This hire will play a key support role in keeping projects, procurement, vendors, reporting, and internal operations organized and running smoothly behind the scenes.
This is a structured, process-driven position with clear ownership areas and strong long-term growth potential.
About the Role:
We’re hiring a Construction Admin Assistant to support the day-to-day administrative and operational functions across active projects. This role is focused on execution within established systems and workflows — not building processes from scratch. The ideal candidate has a solid understanding of construction terminology, budgeting, procurement, and project workflows, and is comfortable operating in a fast-paced environment with a high level of accuracy and attention to detail.
This is a fully remote, full-time role (40 hours/week), ideally aligned with Latin American time zones, with strong preference for candidates inBrazil or South Africa.
Key Responsibilities
* JobTread Administration
* Manage and maintain project information within JobTread
* Upload and organize plans, bids, W-9s, COIs, and other project documentation
* Ensure all project records remain accurate and up to date
* Cost Entry
* Enter expenses into JobTread and QuickBooks
* Track and record project-related costs, including materials, hotels, vendor expenses, receipts, and invoices
* Maintain accurate coding and cost tracking across projects
* Subcontractor Research
* Research potential subcontractors through local permit portals and online resources
* Compile and present findings to leadership for review and qualification
* Procurement Coordination
* Coordinate material orders and track deliveries
* Ensure materials arrive on time to active job sites to avoid project delays
* Reporting
* Generate weekly and monthly operational reports using JobTread data
* Assist leadership with reporting accuracy and project visibility
What We’re Looking For
* Previous experience in construction administration, construction operations, project coordination, or civil engineering support roles
* Strong understanding of construction terminology, budget categories, and job costing principles
* Experience working with JobTread (preferred), QuickBooks, and construction project workflows
* Highly organized with strong attention to detail
* Ability to follow SOPs and structured processes independently in a fast-paced environment
Tips for South African Applicants
Timezone Advantage
South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.
Salary in Context
At R33,300/month, this role is competitive with the average South African remote salary. The USD equivalent ($1,800/mo) benefits from the favourable exchange rate.
Application Tips
Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.
Load Shedding Preparedness
If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.
About Somewhere
Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 685 open positions on Hirezar. View all Somewhere jobs →