Billing & Invoicing Associate

Billing & Invoicing Specialist

Type of Contract:Independent ContractorLocation:RemoteWorking Hours:Full-time, aligned to U.S. Central Time business hoursCompensation:Based on experience

About the Company

We are a U.S.-based healthcare staffing and physician recruitment firm that connects hospitals and healthcare facilities with qualified physicians and clinicians across the country. We help facilities fill critical staffing gaps while matching providers to organizations where they can succeed long-term. We operate lean and are scaling, which means the people we bring on have real room to grow their scope as the business grows.

About the Role

This role owns the invoicing workflow end-to-end and works directly with the founder. Every completed clinical shift has to be tracked, reconciled, and invoiced accurately — the integrity of our revenue runs through this seat, and nothing can slip through the cracks. You'll work primarily in LocumSmart (web-based, no download), Google Sheets/Drive, and Excel. Full training on our systems is provided.

This is not a pure process-execution seat. We're looking for someone who can master the day-to-day billing operation quickly and then take on more over time — broader financial operations, reporting, and process ownership as the company scales. If you want to run a workflow and eventually grow beyond it, this is built for you.

Key Responsibilities

Shift Tracking & Reconciliation
* Track all completed physician shifts across multiple systems
* Reconcile timesheets, approvals, and invoices in a shift reconciler (Google Sheets)
* Maintain clean, auditable spreadsheets at all times
Invoicing & Payments
* Create accurate invoices from submitted timesheets via LocumSmart
* Calculate provider payments per contract terms
* Ensure every billable shift is captured — no revenue left on the table
Discrepancy Resolution & Follow-Through
* Identify and resolve billing discrepancies proactively
* Follow up on missing, delayed, or incomplete items until closed
* Flag recurring issues and suggest process improvements
Data Integrity & Reporting
* Keep source-of-truth records accurate and up to date
* Surface trends and anomalies to the founder
* Support light reporting as the function matures

Required Qualifications
* Advanced Excel and Google Sheets proficiency — this is core to the role and will be assessed
* Excellent written and spoken English (non-negotiable)
* Solid experience in invoicing, billing, or financial operations
* Extremely detail-oriented and highly organized
* Comfortable working independently with minimal supervision
* Reliable and fully available during U.S. Central Time business hours

Preferred Qualifications
* Exposure to healthcare staffing, locum tenens, or VMS platforms (e.g., LocumSmart)
* Experience in a high-growth, startup, or founder-led environment
* Track record of taking on expanded responsibility over time

Ideal Candidate Profile

You are:
* Obsessively detail-oriented — you catch the discrepancy before anyone else does
* Genuinely strong in Excel and comfortable with data, not just formatting
* Proactive: you chase down missing items and close loops without being asked
* Growth-minded and ambitious — you want to own more than a checklist over time
* Steady in a lean, fast-moving environment where you work closely with a founder
* Trustworthy with financial data and clear in written communication

Selection Process

Candidates will complete a practical skills assessment covering core job tasks (invoicing and data work) as part of the process.