Executive Administrative Coordinator (Operations)
Somewhere
🇿🇦 Hirezar Summary for South African Applicants
This fully remote full time position at Somewhere is open to applicants from South Africa. The estimated monthly salary is R31,450 – R37,000 ZAR. This role is suited for mid-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.
Job Description
______________________________________________________________________
Role: Executive Administrative Coordinator (Operations)63501981985
Priority Location: Philippines and South Africa
Working Hours: 40 hours per week (Mon - Fri), U.S. Eastern Time (EST)
Salary Range: $1,700 - $2,000 USD per month(The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)
Type of contract:Independent Contractor
Type of job:Remote
About the Role:
We’re looking for a highly organized, proactiveExecutive Administrative Coordinatorto support multi-location franchise operations. This person will own core administrative workflows, help keep communication moving across the business, and ensure important operational tasks are completed accurately and on time.
This is a hands-on, execution-focused role for someone who is comfortable working inside back-end systems, managing email communication, and keeping multiple stakeholders aligned.
Key Responsibilities:
* Manage and triage all incoming email communication across multiple franchise inboxes
* Draft, review, and send responses to approximately 90% of routine emails
* Forward escalated or location-specific items to the appropriate internal team member
* Work inside the franchise management system to support website content and program registration setup
* Send scheduled program communications and email updates when programs are in season
* Support HubSpot marketing email execution, including scheduling and sending campaigns using established templates and lists
* Track onboarding requirements for new workers, including:Background check completionPayroll/onboarding documentation statusFollow-up reminders and completion tracking
* Background check completion
* Payroll/onboarding documentation status
* Follow-up reminders and completion tracking
* Coordinate with internal leaders to ensure processes are completed accurately
* Maintain organization across multiple systems and recurring workflows
Qualifications & Skills:
Required
* Strong organizational and follow-through skills
* Excellent written communication
* Comfortable working in administrative systems and CRMs
* Able to learn new software quickly
* Detail-oriented and dependable
* Prior experience in operations, executive support, coordination, or administrative roles preferred
* Ability to manage repetitive workflows with accuracy
Preferred
* Experience with email inbox management
* Familiarity with CRM or marketing platforms like HubSpot
* Background in operations support, admin coordination, or virtual assistance
* Experience working with multiple stakeholders or franchise-style businesses
What Success Looks Like:
* Email inboxes are managed promptly and accurately
* Routine communication is handled without constant supervision
* Onboarding and background check tracking is consistently up to date
* Scheduled marketing communications go out on time
* Internal teams are informed when action is needed
* The role becomes a reliable operational support function across the business
Tips for South African Applicants
Timezone Advantage
South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.
Salary in Context
At R31,450/month, this role is competitive with the average South African remote salary. The USD equivalent ($1,700/mo) benefits from the favourable exchange rate.
Application Tips
Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.
Load Shedding Preparedness
If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.
About Somewhere
Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 828 open positions on Hirezar. View all Somewhere jobs →