Accounts Payable Specialist

Accounts Payable Specialist

Hospitality Private Equity Portfolio Support | Remote

Location & Employment Details

Employment Type:Full-time

Location:Remote

Working Hours:Core overlap with U.S. Eastern Time required for daily direction and coordination

Reports To:VP of Finance

Compensation:Competitive monthly salary, commensurate with experience and region

About the Company

We are a rapidly growing U.S.-based hospitality real estate advisory firm serving hotel owners, operators, and private equity sponsors. We provide outsourced finance and accounting, financial reporting, treasury and debt management, capital planning, acquisition due diligence, and data analytics. Our clients acquire hotel assets, improve their performance, and exit for strong investor returns, and we act as the trusted finance function behind that work. Built on the belief that good people drive business success, our team includes seasoned CPAs and hospitality finance specialists, and our vision is to become the most trusted advisory firm in the industry.

About the Role

We are expanding our outsourced finance bench to support a growing private equity client whose hotel portfolio requires clean, reliable, high-volume accounts payable management. This role exists to take full ownership of the AP function across multiple hotel entities so that our senior finance team can stay focused on higher-level reporting and advisory work.

This is not a data-entry seat. The client is moving through an active transaction, which means accuracy, timeliness, and audit-ready documentation directly affect how the business is represented to lenders and investors. You will operate with a high degree of independence, taking direction during a short daily overlap window and running the work reliably from there.

Key Responsibilities

Accounts Payable Operations
* Process high volumes of vendor invoices across multiple hotel entities with accuracy and speed.
* Perform three-way matching (purchase order, receiver, invoice) and code invoices to the correct GL accounts and properties.
* Manage scheduled payment runs across ACH, wire, and check, ensuring proper approvals before disbursement.
Vendor & Expense Management
* Maintain accurate vendor master records, including W-9 collection and 1099 tracking.
* Research and resolve invoice discrepancies, short pays, and vendor disputes.
* Respond to vendor inquiries professionally and protect key supplier relationships.
Reconciliation & Close Support
* Support month-end close through AP accruals, aging reviews, and subledger-to-GL reconciliation.
* Reconcile vendor statements and investigate variances proactively.
* Prepare and provide supporting documentation for audit and lender requests.
Controls & Reporting
* Maintain accurate AP aging and cash requirement reporting for finance leadership.
* Flag duplicate payments, anomalies, and control gaps rather than processing on autopilot.
* Adhere strictly to internal approval workflows and segregation-of-duties controls.

Required Qualifications
* 3+  years of accounts payable or full-cycle accounting experience, ideally supporting U.S.-based clients.
* Solid understanding of U.S. GAAP as applied to payables and accruals.
* Hands-on experience with a major accounting ERP (QuickBooks, Sage Intacct, NetSuite, or similar).
* Strong Excel skills (pivot tables, lookups, reconciliation workflows).
* Excellent written and spoken English.
* Typing proficiency of at least 45 WPM at 95%+ accuracy.
* Reliable remote work setup and the ability to overlap U.S. Eastern business hours.

Preferred Qualifications
* Experience in hospitality, hotels, or real estate, particularly multi-property portfolios.
* Experience supporting private equity-backed or multi-entity organizations.
* Familiarity with hospitality platforms such as M3, ProfitSword, or a hotel PMS.
* 1099 processing and high-volume multi-entity AP experience.

Ideal Candidate Profile

You are: highly organized, detail-obsessed, and genuinely self-directed. You can take direction once during a short overlap window and run the work independently from there. You communicate proactively the moment something looks off rather than letting it sit. You are comfortable in a fast-paced advisory environment where accuracy and discretion matter, because the numbers you touch are seen by clients, lenders, and investors.