Accounts Payable Specialist

Role: Accounts Payable SpecialistPriority Location: Philippines, Latin America, South AfricaWorking Hours: Monday-Friday, 40hrs/week, 9am-5pm US Eastern TimeTarget Start Date: ASAP (Urgent Hiring)

The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.

About the Client/Company:

A specialty exterior restoration contractor based outside Washington, DC, performing restoration and waterproofing work on federal and institutional buildings across the Mid-Atlantic. We run a lean finance operation using modern tools like Ramp, Foundation ERP, and a custom construction software called Ontraccr.

About the Role:

This role owns the high-volume, repeatable data entry behind our accounts payable and payroll functions. You'll work inside Ramp daily, plus a specialized payroll platform for PTO and other payroll hours entry, keeping invoice coding, credit card transactions, vendor files, and payroll data entry accurate and current. This is a high-volume execution role - anything ambiguous, disputed, or involving money movement gets flagged and routed to our in-house team for support.

Key Responsibilities:
* Code and review ~500 invoices/month in Ramp (G/L account, project, category, quantity, price, etc.)
* Code ~1,500 credit card transactions/month across 53 cards in the field, chasing missing receipts, projects, and uncommon charges
* Chase down missing invoice documentation directly with vendors by email
* Maintain a rental equipment billing tracker (via excel), cross-checking service periods against a rate sheet
* Process 1099 contractor invoices (via AP) for payment weekly in conjunction with our internal weekly payroll
* Maintain vendor files: W-9s, certificates of insurance, general filing using Ramp and internal filing
* Enter PTO data into our payroll system
* Populate templated payroll reports for in-house review (you populate, our team reviews and certifies)
* Flag anything outside the above - a vendor asking to change banking details, a real pricing dispute, an unrecognized charge
Qualifications:
* A minimum of 3 years of dedicated, hands-on experience in an Accounts Payable or comparable role. Preferably supporting a US construction or field-services company
* Previous experience handling transactions inRamp/Foundationis essential but any comparable platform is acceptable (Bill.com, Divvy, Brex)
* Strong written English - you’ll be emailing US vendors directly on routine billing items
* Comfortable with high-volume, detail-heavy work and sustained accuracy at pace
* Judgment to recognize when something is outside your lane and needs to be escalated rather than guessed
* Exceptional accuracy and a highly organized approach to managing multiple tasks