Accountant / Controller |

Position:Accountant / Controller

Location: Remote:LatAm/SA/PH

Work Schedule: 8a-5p PST

Salary:Market RelatedAccountant / ControllerOverview

We are a portfolio of four US-based small businesses: Upper East Slice, our primary restaurant operation, which is expanding to a second location, plus three additional related entities. We are consolidating bookkeeping, month-end close, reporting, and finance operations into one senior offshore contractor role.

Approximately 75% of the work will support the restaurant business and 25% will support the other three entities. You will own day-to-day accounting and month-end close across four QuickBooks Online company files, deliver clean financial packages, maintain cash forecasting, and help ownership make informed operating decisions.

This is a hands-on accounting/controller role, not an entry-level bookkeeping position. We are looking for someone autonomous, detail-oriented, trustworthy, and comfortable surfacing issues before they become problems.

Core Responsibilities

1. Multi-entity accounting ownership
* Own bookkeeping across four QuickBooks Online company files.
* Categorize bank and credit card feeds, manage receipts, enter bills, maintain AP schedules, and prepare payment runs for owner approval.
* Keep vendor records organized and current.
* Maintain clean supporting documentation for all material transactions.
2. Month-end close and balance sheet quality
* Perform bank, credit card, loan, merchant processor, and delivery-platform reconciliations.
* Prepare journal entries, accruals, prepaids, fixed asset tracking, loan activity, and intercompany entries as needed.
* Review balance sheet accounts monthly and resolve stale, unsupported, or incorrect items proactively.
* Deliver tax-ready books by the agreed close deadline, with a target of the 10th business day unless otherwise agreed.
3. Financial reporting and cash forecasting
* Deliver monthly P&L, balance sheet, and cash-flow reporting for each entity with concise plain-English commentary.
* Maintain a rolling cash-flow forecast per entity.
* Highlight revenue, margin, labor, food-cost, recurring-expense, and cash-risk trends for ownership.
4. Restaurant and multi-location reporting
* Design and maintain the Upper East Slice QuickBooks Online Class/Location structure for accurate location-level P&L reporting as the second store opens.
* Make sure the reporting structure is clean at setup, consistently applied, and easy for ownership to use.
* Support restaurant metrics such as food cost percentage, labor percentage, delivery-channel margin, tips, sales tax, merchant fees, and payroll allocations.
5. POS, payroll, and delivery-platform reconciliation
* Learn and own Toast POS/Payroll workflows and/or similar systems. Toast experience is strongly preferred but not required if you have strong accounting judgment and POS reconciliation experience.
* Review Toast-to-QBO sync activity and journal entries; identify mapping issues and correct them at the source where possible.
* Reconcile POS and merchant-processor payouts to bank deposits.
* Reconcile Uber Eats, DoorDash, Grubhub, and other delivery-platform payouts, commissions, fees, refunds, and chargebacks; report on channel-level margin.
6. Vendor, cost, and finance operations support
* Serve as the primary finance point of contact for vendor account questions, statement reconciliations, missing invoices, and billing discrepancies.
* Proactively review recurring costs, especially food, paper, supplies, merchant fees, software subscriptions, insurance, and other operating expenses.
* Surface cost-savings opportunities, vendor negotiation ideas, and process improvements.
7. Contractor/vendor documentation and compliance support
* Collect and maintain W-9s for US vendors/contractors and W-8BEN or W-8BEN-E forms for non-US vendors/contractors as applicable.
* Prepare annual 1099 reporting workpapers and coordinate 1099 filings for reportable US payees with ownership, CPA, or filing provider.
* Maintain a compliance calendar for annual reports, business licenses, sales tax filings, insurance renewals, and recurring agency filings.
* Prepare filing support and submit routine filings only where authorized; escalate judgment-heavy tax, legal, and compliance items to ownership or the US-based CPA.
8. Insurance and administrative support
* Coordinate insurance renewal documents, certificates of insurance, insurance invoices, and coverage questions with brokers and ownership.
* Provide ad hoc budgeting, analysis, administrative, and back-office finance support as needed.

Controls, Authority, and Security
* This role prepares and recommends; ownership retains final approval over cash movement, payment release, vendor payment/bank-detail changes, filings that create legal or tax obligations, and major accounting-policy decisions.
* The contractor is expected to maintain strict confidentiality, use secure systems, follow 2FA and password-manager practices, and h