64133488901 - Office

Role:Office Administrator ( Full time, Permanent )

Company OverviewThe hiring company is an independent consultancy specialising in ICT and telecommunications technical design. They provide technical expertise to deliver market leading ICT infrastructure engineering solutions across EMEA.

Job SummaryThe Office Administrator will be working as part of a dynamic team of infrastructure and structured cabling industry experts on medium/large scale projects. The primary role of the Office Administrator is to work closely with, and to provide efficient support to the group of company Directors, Office Manager, Consultants and External Stakeholders. Delivering exceptional service through maintaining high standards of accuracy, efficiency, quality and timeliness. The ideal candidate will have excellent organisational skills, a keen eye for detail, and the ability to handle multiple administrative tasks simultaneously.
* Support and maintain company H&S processes i.e. preparation and distribution of company RAMs, PPE and staff training.
Support and maintain company H&S processes i.e. preparation and distribution of company RAMs, PPE and staff training.
* Support and maintain company file structures. Process sensitive and personal data of staff, clients and other such individuals in compliance with applicable data protection rules.
Support and maintain company file structures. Process sensitive and personal data of staff, clients and other such individuals in compliance with applicable data protection rules.
* Support and maintain the management of documentation within the organisation in a systematic and organised manner. This involves creating, storing, organising, tracking, and distributing documents, ensuring that the right version of a document is available to the right people at the right time.
Support and maintain the management of documentation within the organisation in a systematic and organised manner. This involves creating, storing, organising, tracking, and distributing documents, ensuring that the right version of a document is available to the right people at the right time.
* Reports to the office manager and group of directors;
Reports to the office manager and group of directors;
* Primary work location is home;
Primary work location is home;
* Monday to Friday, 08:30 – 17:00;
Monday to Friday, 08:30 – 17:00;

Role & Responsibilities
* Manage diaries, appointments, timesheets and expenses;
Manage diaries, appointments, timesheets and expenses;
* Prepare and distribute correspondence, documents and forms;
Prepare and distribute correspondence, documents and forms;
* Maintain digital filing systems to ensure documents are easily accessible;
Maintain digital filing systems to ensure documents are easily accessible;
* Handle sensitive information with confidentiality and discretion;
Handle sensitive information with confidentiality and discretion;
* Book and cancel travel arrangements, hotels, flights, car hire etc.;
Book and cancel travel arrangements, hotels, flights, car hire etc.;
* Document control and administrative support on projects;
Document control and administrative support on projects;
* Assist in the recruitment and induction of new staff;
Assist in the recruitment and induction of new staff;
* Maintain business policies and accreditations as required;
Maintain business policies and accreditations as required;
* Coordinate training, events and staff meetings;
Coordinate training, events and staff meetings;
* Assist with completion of risk assessments as required;
Assist with completion of risk assessments as required;
* Responds to information requests and completes renewal tasks as required;
Responds to information requests and completes renewal tasks as required;
* Manage and renew company insurance documents;
Manage and renew company insurance documents;
* Maintain accident records and report as required;
Maintain accident records and report as required;
* Complete personal and business expenses and associated tasks;
Complete personal and business expenses and associated tasks;
* Organise and attend team meetings to include taking minutes and managing actions;
Organise and attend team meetings to include taking minutes and managing actions;
* Update marketing materials and business collateral to include online content as required;
Update marketing materials and business collateral to include online content as required;
* Manage office supplies inventory and place orders as necessary;
Manage office supplies inventory and place orders as necessary;
* Provide general administration support to staff as required.
Provide general administration support to staff as required.

Skills / Qualifications / Experience:

Essential
* GCSE A*- C English and Maths;
GCSE A*- C English and Maths;
* Administration and or PA experience;
Administration and or PA experience;
* Competent IT skills;
Competent IT skills;
* Proficiency in MS office (Excel/Word/PowerPoint);
Proficiency in MS office (Excel/Word/