Strategic Assistant

Strategic Assistant

Employment Type:Full-TimeWork Model:Remote

Role Overview

We are seeking a highly capableStrategic Assistantto support a founder and executive whose work centers around high-level thinking, writing, and relationship-building.

This role goes far beyond traditional administrative support. The Strategic Assistant acts as agatekeeper, strategic partner, and operational filter, ensuring the executive’s time and focus remain aligned with the highest-leverage activities.

The primary objective of this role is toprotect the executive’s focus and prioritieswhile managing communications, commitments, and logistics across both business and personal life.

Success in this role requires strong judgment, proactive thinking, and the confidence tochallenge priorities or redirect focus when necessary.

Key Responsibilities

Executive Communication & Priority Management
* Ownfull communications triage, including email, Slack, and inbound inquiries
Ownfull communications triage, including email, Slack, and inbound inquiries
* Filter incoming communications so the executive only handles matters requiring their specific judgment
Filter incoming communications so the executive only handles matters requiring their specific judgment
* Identify and surface important conversations that require direct executive involvement
Identify and surface important conversations that require direct executive involvement
* Route or manage lower-priority communication and relationship maintenance when appropriate
Route or manage lower-priority communication and relationship maintenance when appropriate

Calendar & Time Management
* Manage the executive’s calendar to ensure it reflectsstrategic priorities rather than external urgency
Manage the executive’s calendar to ensure it reflectsstrategic priorities rather than external urgency
* Anticipate scheduling conflicts and proactively resolve them before they become issues
Anticipate scheduling conflicts and proactively resolve them before they become issues
* Coordinate meetings, commitments, and travel while minimizing unnecessary disruptions
Coordinate meetings, commitments, and travel while minimizing unnecessary disruptions

Strategic Support
* Monitor ongoing initiatives and identify when new ideas maydilute or disrupt existing priorities
Monitor ongoing initiatives and identify when new ideas maydilute or disrupt existing priorities
* Maintain visibility into ongoing work streams and ensure priorities remain aligned
Maintain visibility into ongoing work streams and ensure priorities remain aligned
* Track open loops across team members, clients, and advisors to ensure nothing falls through the cracks
Track open loops across team members, clients, and advisors to ensure nothing falls through the cracks
* Work closely with internal team members to maintain awareness ofwhat is active, stalled, or completed
Work closely with internal team members to maintain awareness ofwhat is active, stalled, or completed

Operational Oversight
* Provide operational support by coordinating with internal team members and ensuring key tasks move forward
Provide operational support by coordinating with internal team members and ensuring key tasks move forward
* Identify potential bottlenecks or gaps and resolve them proactively
Identify potential bottlenecks or gaps and resolve them proactively
* Maintain clarity around responsibilities and progress across ongoing initiatives
Maintain clarity around responsibilities and progress across ongoing initiatives

Executive Accountability
* Act as a trusted advisor who canpush back when priorities drift or attention becomes fragmented
Act as a trusted advisor who canpush back when priorities drift or attention becomes fragmented
* Provide honest feedback and challenge decisions when necessary to protect strategic focus
Provide honest feedback and challenge decisions when necessary to protect strategic focus
* Help maintain discipline around commitments and priorities
Help maintain discipline around commitments and priorities

Family & Personal Support

In addition to business responsibilities, this role also supports aspects of the executive’s personal and family life by managing logistics and preventing avoidable decisions from reaching the executive.

Household & Vendor Management
* Manage relationships with household vendors and service providers, including:Property management or rental agenciesTradespeople and home maintenance servicesHousehold repair coordination
Manage relationships with household vendors and service providers, including:
* Property management or rental agencies
Property management or rental agencies
* Tradespeople and home maintenance services
Tradespeople and home maintenance services
* Household repair coordination
Household repair coordination
* Ensure home-related issues are resolved without requiring executive involvement
Ensure home-related issues are resolved without requiring executive involvement

Family Ca