Sr Executive Assistant to

Senior Executive Assistant to CEO (Strategic EA / Operations Partner)

Location:Remote (LATAM, South Africa)Schedule:Must overlap with U.S. business hoursEmployment Type:Full-TimeContract Type:Independent Contractor

About the Opportunity

We are hiring aSenior Executive Assistantto serve as a strategic partner to a founder and leadership team in a fast-moving, growth-focused business environment.

This isnot a traditional administrative assistant role.

The ideal candidate operates closer to aChief of Staff–style partner— someone who cantake ownership of projects, design systems, automate workflows, and drive initiatives to completionwithout constant direction.

You will work directly with leadership tobuild operational leverage, automate repetitive tasks, and ensure strategic projects move forward efficiently.

This role is ideal for someone who enjoyssolving operational problems, improving processes, and implementing systems that scale businesses.

Role Overview

The Senior Executive Assistant will helptransform ideas into execution.

You will take loosely defined initiatives from leadership andbuild the systems, workflows, and automation necessary to execute them efficiently.

Rather than simply managing tasks, you will actively work toeliminate manual work through systems and automation, enabling the business to move faster and operate more effectively.

This role requires someone who ishighly proactive, operationally minded, and comfortable owning projects end-to-end.

Key Responsibilities

Executive & Strategic Support
* Act as astrategic partner to the executive, helping translate high-level ideas into structured projects and workflows
* Drive initiatives fromconcept through execution, ensuring deadlines and outcomes are achieved
* Manage cross-functional projects and ensure alignment across internal stakeholders
* Help prioritize leadership’s time and focus on high-impact initiatives

Process Design & Automation
* Design and implementgo-to-market workflows and operational systems
* Identify repetitive tasks andautomate them using modern tools and integrations
* Build scalable systems forlead generation, outreach, and audience engagement
* Implement automation tools such as:PhantomBusterZapier / Make / n8nCRM systemsAI workflow tools
* PhantomBuster
* Zapier / Make / n8n
* CRM systems
* AI workflow tools

Outreach & Audience Engagement Systems
* Build automated systems tocapture, organize, and engage with inbound and outbound audiences
* Create structured outreach pipelines and automation flows
* Maintain CRM and lead tracking systems
* Improve engagement processes through data and experimentation

Project & Operations Management
* Own internal project management systems (Asana, Trello, ClickUp, Notion, etc.)
* Ensure projects move forward and blockers are resolved quickly
* Track execution across multiple initiatives simultaneously
* Provide regular updates to leadership on project progress

Operational Problem Solving
* Identify operational inefficiencies and implement improvements
* Build documentation and playbooks for repeatable processes
* Implement systems that enable the team to scale efficiently
* Continuously improve workflows across the organization

Ideal Candidate Profile

The ideal candidate isa builder, systems thinker, and problem solver.

You enjoy taking messy problems and turning them intoclean systems and repeatable processes.

You actively look for ways toautomate yourself out of repetitive tasks, freeing time to focus on higher-impact work.

Required Experience
* 5+ years of experienceas a Senior Executive Assistant, Chief of Staff, or Operations Manager
* Proven experience supportingfounders, CEOs, or senior leadership teams
* Strongproject management experience
* Experience designing and improving operational systems
* Experience working infast-moving startup or high-growth environments
* Excellent written and verbalEnglish communication

Technical Skills

Candidates should have strong familiarity with modern productivity and automation tools, such as:
* Project management platforms (Asana, Trello, ClickUp, Monday)
* CRM systems (HubSpot, Salesforce, Pipedrive, etc.)
* Workflow automation tools (Zapier, Make, PhantomBuster, n8n)
* AI productivity tools
* Google Workspace / Notion
* Data organization and reporting tools

Key Traits for Success
* Highly proactive andself-directed
* Strategic thinker who canexecute independently
* Systems-oriented with strong operational instincts
* Extremely organized and detail-oriented
* Comfortable working with ambiguity and evolving priorities
* Strong ownership mentality —projects don’t fall through the cracks

Why This Role Is Unique

This role offers the opportunity to operatefar beyond traditional EA responsibilities.

You will work closely with leadership todesign systems, automate workflows, and help scale the business operationally.

For the right candidate, this position functions as ahybrid between Senior Executive Ass