Senior Executive Assistant

Position:Senior Executive Assistant (C-Suite Support)

Location:Remote - Open to South Africa and Latin America

Working Timezone: 8am to 5pm ,Chicago - Central Standard Time

Overview

Our client, a fast-growing$200M global marketing organization, is seeking a highly experiencedSenior Executive Assistantto provide strategic and operational support to aC-Suite leadership team. This role will directly supportthree senior executives,requiring exceptional organizational ability, discretion, and the capacity to manage multiple priorities across different business entities.

This is not a traditional administrative role — it is ahigh-level, business-critical positionsuited for someone who thrives in a fast-paced, high-performance environment.

Key Responsibilities

Executive Support & Coordination
* Manage complex calendars for the CEO and senior executives, including scheduling, prioritization, and conflict resolution
* Coordinate internal and external meetings, ensuring all logistics and materials are prepared in advance
* Act as a gatekeeper, ensuring executives' time is optimized and aligned to business priorities
Inbox & Communication Management
* Manage and triage executive inboxes, prioritizing urgent matters and ensuring timely responses
* Draft, review, and manage high-level correspondence on behalf of executives
* Maintain confidentiality and professionalism across all communications
Documentation & Administration
* Organize and maintain critical business documentation, including legal correspondence, patents, and vendor contracts
* Ensure accurate filing, accessibility, and version control of sensitive documents
Research & Strategic Support
* Conduct high-level competitor research and market analysis to support executive decision-making
* Prepare summaries, reports, and briefing documents as required
Project & Stakeholder Coordination
* Track project progress across multiple companies and business units
* Collect and consolidate updates, ensuring executives have clear visibility on deliverables
* Follow up on action items and ensure accountability across teams
Vendor & Supplier Management
* Manage relationships with suppliers and vendors across multiple businesses
* Coordinate communications, contracts, and deliverables
Multi-Entity Support
* Maintain clear separation between multiple businesses and executives
* Effectively context switch while ensuring priorities, communications, and resources are correctly aligned
Minimum Requirements
* 6+ years’ experiencein a Senior Executive Assistant role supporting C-Suite executives
* 8+ years total professional experience
* Proven experience supportingmultiple executives simultaneously
* Strong experience incalendar, inbox, and stakeholder management
* Experience working infast-paced, high-performance environments
* High level of discretion and professionalism
Key Competencies
* Exceptionalorganizational and time management skills
* Strongattention to detailand accuracy
* Excellentwritten and verbal communication skills
* Ability towork independently and take initiative
* Stronganalytical and research capabilities
* Ability tomanage multiple priorities and deadlines simultaneously
Critical Success Traits
* Relentless follow-through– ensures nothing falls through the cracks
* Strong sense of urgency– responds and executes quickly
* Outstanding work ethic– goes above and beyond expectations
* Ability to juggle multiple priorities (“multiple desks”) with ease
* High adaptability– thrives in dynamic, ever-changing environments
To move forward successfully share the following to Sammy@Somwhere.com:A shortcover letterexplaining why you would be a strong fit for the role. Use this as an opportunity to pitch yourself directly to the client by highlighting your relevant experience, achievements, and motivation for applying. Include reasons for leaving any roles with short tenure, and share your long-term career plans. We value long-term commitment and want to ensure a stable, mutually beneficial working relationship going forward.What is yourcurrent and expected monthly salaryin USD?What is yournotice periodor how soon would you be able to start ?Anupdated CV. Ensure it highlights your key skills and experience you have relevant to the role.Avideo introduction linkwhere you introduce yourself and summarize your experience and key achievements. You don’t need to mention the specific role you are applying for—keep it general by highlighting your background, expertise, and what you can bring to your next role. UseGoogle Driveand ensure that the link isunrestricted,  viewable by anyone with the link and does not expire.Ensure your full name or contact details are not visible on this public link.Tips for a professional, well-presented video:Record in a quiet, well-lit spaceDress professionally, as you would for an interview.Do not read from a scriptEnsure your device is fixed and stableHere are some examples should you need it:https://www.youtube.com/@somewheredotcom/short