Senior EA (South Africa)

Executive Assistant

Location:RemoteSchedule:6:30am–3:30pm EST (some flexibility available)Employment Type:Full-timeSalary: TBD, depending on experience

About the Role

We are seeking a highly organized, proactive, and independentExecutive Assistantto provide comprehensive support across both business and personal domains. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and can anticipate needs before they arise. The ideal candidate is comfortable working autonomously, owning tasks end-to-end, and providing reliable operational support with minimal supervision.

Key Responsibilities

Inbox & Calendar Management
* Manage and prioritize executive inbox, flagging important items and drafting responses where needed.
Manage and prioritize executive inbox, flagging important items and drafting responses where needed.
* Maintain a dynamic and complex calendar, including scheduling meetings, calls, and personal appointments.
Maintain a dynamic and complex calendar, including scheduling meetings, calls, and personal appointments.
* Ensure the executive is prepared for all meetings with necessary materials and reminders.
Ensure the executive is prepared for all meetings with necessary materials and reminders.

Business & Personal Administrative Support
* Handle personal and household logistics such as:Managing communication with vendors or service providers.Coordinating repairs, deliveries, or maintenance for the home.Completing bill payments, renewals, and administrative tasks.Placing orders, tracking shipments, and handling returns.
Handle personal and household logistics such as:
* Managing communication with vendors or service providers.
Managing communication with vendors or service providers.
* Coordinating repairs, deliveries, or maintenance for the home.
Coordinating repairs, deliveries, or maintenance for the home.
* Completing bill payments, renewals, and administrative tasks.
Completing bill payments, renewals, and administrative tasks.
* Placing orders, tracking shipments, and handling returns.
Placing orders, tracking shipments, and handling returns.
* Support business operations with tasks including:Managing a general support inbox and routing emails to the appropriate team members.Completing basic reporting, tracking tasks, and following up on outstanding items.Assisting with ad-hoc administrative and operational tasks as needed.
Support business operations with tasks including:
* Managing a general support inbox and routing emails to the appropriate team members.
Managing a general support inbox and routing emails to the appropriate team members.
* Completing basic reporting, tracking tasks, and following up on outstanding items.
Completing basic reporting, tracking tasks, and following up on outstanding items.
* Assisting with ad-hoc administrative and operational tasks as needed.
Assisting with ad-hoc administrative and operational tasks as needed.

Task Tracking & Weekly Summaries
* Maintain an organized list of all open tasks, projects, and follow-ups.
Maintain an organized list of all open tasks, projects, and follow-ups.
* Provide a structured weekly summary outlining progress, open items, and priorities.
Provide a structured weekly summary outlining progress, open items, and priorities.

Communication & Collaboration
* Work primarily through email, phone, and text to ensure smooth, real-time communication.
Work primarily through email, phone, and text to ensure smooth, real-time communication.
* Join one weekly check-in meeting with the executive; otherwise operate with high independence and minimal daily oversight.
Join one weekly check-in meeting with the executive; otherwise operate with high independence and minimal daily oversight.

Requirements
* 5-6+ years of experience as an Executive Assistant, Personal Assistant, Operations Assistant, or similar role.
5-6+ years of experience as an Executive Assistant, Personal Assistant, Operations Assistant, or similar role.
* Exceptional organizational skills and attention to detail.
Exceptional organizational skills and attention to detail.
* High level of discretion and professionalism.
High level of discretion and professionalism.
* Strong written and verbal communication skills.
Strong written and verbal communication skills.
* Ability to manage multiple priorities with calm efficiency.
Ability to manage multiple priorities with calm efficiency.
* Tech-savvy and comfortable learning new systems quickly.
Tech-savvy and comfortable learning new systems quickly.
* Proactive problem-solver who can anticipate needs and follow through without micromanagement.
Proactive problem-solver who can anticipate needs and follow through without micromanagement.
* Availability during the preferred working hours (6:30am–3:30pm EST).
Availability during the preferred working hours (6:30am–3:30pm EST).

Preferred Skills
* Experience managing both personal and business-related tasks.
Experience manag