Real Estate Assistant/Transaction Coordinator (PH/SA)
Somewhere
🇿🇦 Hirezar Summary for South African Applicants
This fully remote full time position at Somewhere is open to applicants from South Africa. The estimated monthly salary is R25,900 – R40,700 ZAR. This role is suited for mid-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.
Job Description
Position:Real Estate Assistant/Transaction Coordinator (PH/SA)Type of Contract: Independent ContractorWorking Hours: US business hoursSalary Range : $1.400 - $2.000 USD (Depending on experience)
About the companyOur client is a U.S.-based real estate investment firm that focuses on acquiring, improving, and managing residential housing communities—particularly affordable and manufactured home communities.
About the roleSeeking a highly organized, customer-focused Real Estate Assistant/Transaction Coordinator to support the growing Manufactured Housing Community Management Company and Home Dealer. In this role, you will be responsible for managing the full prospect-to-resident pipeline, coordinating financing and transactions, ensuring documentation and compliance, delivering an exceptional customer experience, and contributing to overall sales strategy and execution.
Responsibilities:
Sales & Pipeline Oversight
* Manage and oversee the full prospect-to-resident pipeline across CRM systems like HubSpot
* Ensure timely progression of leads from inquiry to showing, application, and closing
* Identify stalled or at-risk deals and implement re-engagement strategies
* Coordinate showings and maintain alignment between prospects and community teams
Financing & Transaction Management
* Coordinate with lenders like ParkLane Finance, AutoMHatic, and 21st Mortgage to facilitate deal approvals
* Submit applications, track conditions, and ensure all stipulations are cleared prior to closing
* Communicate financing outcomes and guide prospects through next steps
* Oversee transaction timelines to ensure efficient and on-time closings
Documentation & Compliance Control
* Prepare and review purchase agreements, leases, addendums, and disclosures
* Ensure all pricing, taxes, and fees are accurately structured and documented
* Maintain organized digital records for all transactions and lender requirements
* Coordinate notaries and manage post-closing document submission
Customer Experience & Conversion
* Serve as the primary contact for prospects throughout the sales and leasing process
* Guide customers through applications, approvals, and move-in procedures
* Deliver a high-quality, responsive experience to increase conversion and referrals
* Solicit and manage online reviews and customer feedback
Marketing & Lead Flow Support
* Monitor lead flow and provide feedback on performance
* Ensure listings are accurate, updated, and aligned with current availability
Operations & Inventory Coordination
* Coordinate with internal team members on home offline timelines and incoming inventory planning
* Communicate with builders and reps including Clayton Homes, Champion Homes, and Adventure Homes
* Track home readiness status (arrival, set, rehab, show-ready) across communities
* Ensure alignment between sales, operations, and inventory availability
Performance Tracking & Accountability
* Track key metrics including lead volume, conversions, and homes placed
* Assist in preparing monthly KPI reports and performance summaries
* Monitor pipeline activity and ensure consistent follow-up standards
* Provide visibility into deal status and sales performance trends
Process Improvement & Strategic Support
* Identify inefficiencies in sales and operational workflows and recommend improvements
* Support pricing strategies and promotional initiatives to drive occupancy
* Assist in standardizing processes and improving sales system scalability
* Contribute to overall sales strategy and execution
Qualifications:
* 2+ years of experience in a real estate, sales, or customer service role
* Strong organizational and multitasking skills with attention to detail
* Excellent communication and interpersonal abilities
* Proficient in CRM systems like HubSpot and basic property management software
* Familiarity with real estate financing, transactions, and documentation
* Ability to work independently and as part of a team
* Passion for providing an exceptional customer experience
* Willingness to learn and adapt to new processes and technologies
Tips for South African Applicants
Timezone Advantage
South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.
Salary in Context
At R25,900/month, this role is on par with the average South African remote salary. The USD equivalent ($1,400/mo) benefits from the favourable exchange rate.
Application Tips
Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.
Load Shedding Preparedness
If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.
About Somewhere
Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 593 open positions on Hirezar. View all Somewhere jobs →