Executive Operations Assistant
Somewhere
🇿🇦 Hirezar Summary for South African Applicants
This fully remote full time position at Somewhere is open to applicants from South Africa. The estimated monthly salary is R27,750 – R37,000 ZAR. This role is suited for mid-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.
Job Description
Executive Operations Assistant
Location:RemoteEmployment Type:Full-Time (Contractor)Working Hours:U.S. business hours (CST preferred)Reports to:Founder / Executive
About the Role
We are seeking ahighly organized, detail-oriented Executive Operations Assistantto support a fast-moving business acrossexecutive support, operations, and light marketing functions.
This is not a traditional VA role. You will act as aright hand to the executive, helping manage day-to-day priorities, maintain operational systems, and ensure nothing falls through the cracks.
The ideal candidate is someone who thrives in ahigh-ownership environment, is systems-minded, and can seamlessly switch between administrative tasks, data management, and light content execution.
Key Responsibilities
1. Executive Support (≈40%)
* Manage inbox: triage, draft responses, flag priorities, and maintain organization
* Own calendar management: scheduling, rescheduling, and optimizing the executive’s time
* Coordinate meetings, calls, and internal/external communications
* Track action items and follow-ups to ensure execution
* Act as a gatekeeper and facilitator for the executive’s time and priorities
2. Operations & Data Management (≈40%)
* Maintain and update CRM systems with accuracy and consistency
* Input and manage contracts viaDocuSign, Excel, or internal systems
* Track deal flow, client information, and operational data
* Assist in building and improving internal workflows and processes
* Ensure all systems (CRM, documents, trackers) are clean, organized, and up-to-date
3. Marketing & Content Support (≈20%)
* Assist with content posting across social media or marketing platforms
* Schedule posts and maintain content calendars
* Support light content formatting, organization, or repurposing
* Coordinate with internal or external marketing resources as needed
Ideal Candidate Profile
Must-Have
* 2–5+ years of experience as:Executive AssistantOperations AssistantHigh-level Virtual Assistant
* Executive Assistant
* Operations Assistant
* High-level Virtual Assistant
* Strong experience with:Inbox and calendar managementCRM systems (HubSpot, Salesforce, or similar)Google Workspace (Docs, Sheets, Calendar)
* Inbox and calendar management
* CRM systems (HubSpot, Salesforce, or similar)
* Google Workspace (Docs, Sheets, Calendar)
* High attention to detail and strong organizational skills
* Excellent written and verbal English communication
* Ability to manage multiple priorities and meet deadlines
* Proactive mindset with strong ownership and follow-through
Nice-to-Have
* Experience withDocuSign or contract management workflows
* Basic Excel proficiency (data entry, formatting, light tracking)
* Exposure to marketing tools or social media platforms
* Experience supporting founders, executives, or small teams
What Success Looks Like
* The executive’s inbox and calendar are fully organized and optimized
* CRM and operational systems are consistently accurate and up-to-date
* Contracts and data are processed efficiently with minimal errors
* Communication flows smoothly across internal and external stakeholders
* The executive is freed up to focus on high-value strategic work
Why This Role is Compelling
* High-impact role working directly with a business leader
* Broad exposure acrossoperations, executive support, and marketing
* Opportunity to grow into a more senior operations or chief-of-staff type role
* Fast-paced environment with strong ownership and autonomy
Tips for South African Applicants
Timezone Advantage
South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.
Salary in Context
At R27,750/month, this role is on par with the average South African remote salary. The USD equivalent ($1,500/mo) benefits from the favourable exchange rate.
Application Tips
Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.
Load Shedding Preparedness
If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.
About Somewhere
Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 602 open positions on Hirezar. View all Somewhere jobs →