Executive Assistant to
Somewhere
🇿🇦 Hirezar Summary for South African Applicants
This fully remote full time position at Somewhere is open to applicants from South Africa. The estimated monthly salary is R37,000 – R55,500 ZAR. This role is suited for senior-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.
Job Description
Executive Assistant to CEO (Remote)
Location:Remote (LATAM / South Africa / Philippines)Employment Type:Full-Time (Independent Contractor)Reports to:Founder / CEO
About the Company
We are a fast-growing, tech-enabled company operating in the digital commerce space, focused on building scalable systems, efficient operations, and high-performing teams.
With a lean team of ~10 and ambitious growth plans, we are looking for ahigh-impact Executive Assistant to CEOwho can act as a force multiplier for the Founder — bringing structure, speed, and operational clarity to the business.
This is not a traditional admin role. This is astrategic operatorwho thrives in ambiguity, builds systems, and proactively drives execution.
The Role
This role exists tobuy back the Founder’s timeandincrease organizational efficiency.
You will operate as thecentral nervous system of the business, ensuring that priorities are executed, communication flows smoothly, and systems are continuously improved.
You’ll move betweenexecutive support, operations, and light project management, owning outcomes — not just tasks.
Key Responsibilities
Executive Support & Communication
* Manage and optimize the Founder’s calendar, priorities, and daily workflow
* Coordinate meetings, agendas, and follow-ups to ensure decisions turn into action
* Act as a gatekeeper and facilitator across internal and external communications
* Draft, review, and send emails, documents, and internal updates on behalf of the Founder
* Ensure nothing falls through the cracks across tasks, deadlines, and commitments
Operations & Systems Management
* Build, document, and improve internal processes and workflows
* Identify inefficiencies and proactively implement better systems
* Manage tools such as project management platforms, CRMs, and communication tools
* Create dashboards, trackers, and reporting systems to improve visibility
Project Management & Execution
* Own and drive cross-functional projects from start to finish
* Track progress across initiatives and ensure timely execution
* Coordinate across team members to align priorities and deliverables
* Hold stakeholders accountable to deadlines and outcomes
Automation & AI Leverage
* Identify opportunities to streamline workflows using automation tools
* Implement AI tools (ChatGPT, Zapier, etc.) to improve efficiency and output
* Continuously optimize how the business operates using modern tools
Strategic Support
* Act as a thought partner to the Founder on business priorities
* Prepare briefs, research, and summaries to support decision-making
* Help translate high-level ideas into actionable plans
* Step in wherever needed to solve problems and unblock progress
Ideal Candidate Profile
Experience
* 3–7+ years as an Executive Assistant, Operations Manager, or Chief of Staff
* Experience supporting founders, executives, or fast-growing teams
* Background in startups, agencies, or high-growth environments strongly preferred
* Experience working with US-based companies is a plus
Skills & Traits
* Proactive Ownership:You anticipate needs before they arise
* Systems Thinker:You naturally organize chaos into structure
* Execution-Oriented:You move fast and get things done without handholding
* Highly Organized:Strong attention to detail and follow-through
* Strong Communicator:Clear, concise, and professional in written and verbal communication
* Tech-Savvy:Comfortable with modern tools, automation, and AI
* Adaptable:Thrives in fast-paced, evolving environments
Nice to Have
* Experience with tools like Notion, Slack, Asana, ClickUp, HubSpot, etc.
* Exposure to automation tools (Zapier, Make, etc.)
* Multilingual (English required; Spanish/French a plus)
Working Style & Expectations
* Operates independently with minimal oversight
* Comfortable working in a remote, async environment
* Aligns closely with US time zones (partial overlap preferred)
* Takes full ownership of outcomes, not just tasks
Compensation & Structure
* Monthly compensation:~$1,800 – $2,500 USDdepending on experience
* Fully remote, long-term opportunity
* Independent contractor engagement
Why This Role Matters
This is ahigh-leverage hirethat directly impacts the company’s growth.
Success in this role means:
* The Founder is focused only on high-value work
* The team operates more efficiently and with clarity
* Systems scale with the business instead of breaking
Tips for South African Applicants
Timezone Advantage
South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.
Salary in Context
At R37,000/month, this role is competitive with the average South African remote salary. The USD equivalent ($2,000/mo) benefits from the favourable exchange rate.
Application Tips
Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.
Load Shedding Preparedness
If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.
About Somewhere
Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 600 open positions on Hirezar. View all Somewhere jobs →