Title: Executive & Marketing CoordinatorLocation: Remote (Preference: South Africa or South America; must overlap with U.S. Eastern Time)Hours: Full-time | 9am–6pm ESTSalary: USD $2,000–$3,000/month

About Our ClientCreative Agency Success partners with agency owners to simplify, scale, and grow their businesses. The team thrives on independent thinking, proactive problem-solving, and high-impact support. They operate with an international, solution-oriented culture and seek intelligent contributors who can take ownership and drive results.

About the RoleThis is a high-performing, remote role combining Executive Assistant (EA) and Marketing Coordinator responsibilities. The ideal candidate will be highly intelligent, proactive, and able to provide thoughtful pushback. This is not a “yes-person” role; the person must be capable of independent problem-solving, anticipating needs, and managing both administrative and marketing tasks with minimal supervision.

Key Responsibilities
* Executive Support: Manage CEO’s calendar, emails, meetings, and travel arrangements
Executive Support: Manage CEO’s calendar, emails, meetings, and travel arrangements
* Decision Support: Anticipate needs, escalate priorities, provide thoughtful feedback, and challenge ideas constructively
Decision Support: Anticipate needs, escalate priorities, provide thoughtful feedback, and challenge ideas constructively
* Marketing Administration: Execute campaigns, prepare content, manage CRM communications, schedule social posts, and report metrics (administrative support; not strategy creation)
Marketing Administration: Execute campaigns, prepare content, manage CRM communications, schedule social posts, and report metrics (administrative support; not strategy creation)
* Systems & Processes: Develop and maintain organizational systems to ensure smooth operations
Systems & Processes: Develop and maintain organizational systems to ensure smooth operations
* Team Collaboration: Work with other team members while reporting directly to the CEO
Team Collaboration: Work with other team members while reporting directly to the CEO
* Proactive Task Management: Identify gaps and opportunities, act independently to keep projects on track, and provide intelligent solutions
Proactive Task Management: Identify gaps and opportunities, act independently to keep projects on track, and provide intelligent solutions
* Technical Problem Solving: Navigate and troubleshoot technological platforms (e.g., HubSpot) effectively, with strong tech literacy
Technical Problem Solving: Navigate and troubleshoot technological platforms (e.g., HubSpot) effectively, with strong tech literacy

Role Split: Typically 70% EA responsibilities, 30% marketing administration, though some quarters (e.g., Q4 planning) may shift to 50/50

Ideal Candidate Qualities
* Exceptionally intelligent with strong English communication skills
Exceptionally intelligent with strong English communication skills
* Highly proactive, detail-oriented, and organized
Highly proactive, detail-oriented, and organized
* Comfortable providing thoughtful pushback and independent problem-solving
Comfortable providing thoughtful pushback and independent problem-solving
* Able to manage administrative and marketing tasks without supervision
Able to manage administrative and marketing tasks without supervision
* Flexible, adaptable, and able to work across time zones
Flexible, adaptable, and able to work across time zones
* Strong technological proficiency; able to troubleshoot complex tools and systems
Strong technological proficiency; able to troubleshoot complex tools and systems
* Self-motivated, curious, and continuously learning
Self-motivated, curious, and continuously learning

Qualifications & Experience
* Proven experience as an Executive Assistant, Operations Coordinator, or Marketing Coordinator
Proven experience as an Executive Assistant, Operations Coordinator, or Marketing Coordinator
* Experience supporting senior executives and/or creative teams
Experience supporting senior executives and/or creative teams
* Excellent written and spoken English
Excellent written and spoken English
* Strong organizational and time-management skills
Strong organizational and time-management skills
* Familiarity with CRM, marketing platforms, and operational tools preferred
Familiarity with CRM, marketing platforms, and operational tools preferred

Additional Notes
* Candidates should be based in South Africa or South America for timezone alignment
Candidates should be based in South Africa or South America for timezone alignment
* Full-time remote role with structured hours (9am–6pm EST)
Full-time remote role with structured hours (9am–6pm EST)
* Role combines EA and marketing responsibilities; occasional intensive periods may require additional focus on marketing administration
Role combines EA and marketing responsibilities; occasional intensive periods may require additional focus on marketing administration
* R