Construction Drawing Processing Assistant for Moderno Construction Management

Construction Drawing Processing Assistant

Location:Fully RemoteTime Zone Requirement:Must be able to overlap with U.S. business hours (EST preferred)Department:Operations / Pre-ConstructionReports To:Project Manager / Operations Lead

About the Company

We are a custom home building company specializing in high-quality residential construction projects across the United States. Our work focuses on delivering thoughtfully designed, detail-oriented homes while maintaining efficiency, accuracy, and strong communication throughout the building process.

We operate in a fast-paced, deadline-driven environment where precision and organization are critical. Our team collaborates closely across design, operations, and construction to ensure every project moves smoothly from concept through completion.

We pride ourselves on:
* High attention to detail in every phase of construction
* Efficient and well-documented operational processes
* Strong communication across teams and stakeholders
* Delivering a premium client experience

About the Role

We are seeking a highly organized and detail-oriented Construction Drawing Processing Assistant to support our pre-construction and operations workflows.

This role is critical in ensuring construction drawings, project documentation, invoices, and operational data are accurately processed, tracked, and maintained. You will work closely with project managers and internal teams to keep projects moving forward without delays caused by administrative gaps or data inconsistencies.

This position is ideal for someone who thrives in structured, process-driven environments, is highly proficient in administrative operations, and has strong experience working with spreadsheets, documentation, and invoicing systems.

What You’ll Do

Construction Drawings & Documentation
* Review, organize, and process construction drawings and related documents
* Ensure all plans are properly labeled, stored, and version-controlled
* Track revisions and maintain up-to-date records across projects
* Coordinate with internal teams to ensure documentation accuracy and completeness

Administrative & Operational Support
* Provide day-to-day administrative support to project and operations teams
* Maintain organized digital filing systems for all project-related materials
* Assist in creating and improving operational workflows and documentation processes
* Support project tracking and status updates across multiple jobs

Invoice & Billing Coordination
* Review, process, and track invoices related to construction projects
* Ensure accuracy of billing data and alignment with project scope
* Coordinate with internal teams to resolve discrepancies or missing information
* Maintain clear records for financial tracking and reporting

Data Management & Excel Reporting
* Build, maintain, and update Excel spreadsheets for project tracking and reporting
* Track key project metrics, timelines, and financial data
* Ensure data accuracy and consistency across systems
* Generate reports to support decision-making and operational visibility

Cross-Functional Coordination
* Communicate effectively with project managers, vendors, and internal stakeholders
* Follow up on missing documentation, approvals, or required inputs
* Help ensure projects stay on schedule by removing administrative bottlenecks

What You Bring

Required Experience
* 5–9 years of experiencein administrative, operations, or project support roles
* Experience working with construction, architecture, or engineering documentation (preferred)
* Strong experience managing invoices, billing processes, or financial tracking
* Advanced proficiency in Microsoft Excel (data tracking, formulas, organization)
* Proven ability to manage multiple tasks and deadlines simultaneously
* Strong attention to detail and accuracy in all work
* Excellent written and verbal English communication skills

Technical Skills
* Advanced Microsoft Excel (required)
* Google Workspace (Docs, Sheets, Drive)
* Experience with project management or construction software (a plus)
* Comfortable working across multiple systems and tools simultaneously

Nice to Have
* Experience in residential construction or custom home building
* Familiarity with construction drawings, blueprints, or plan sets
* Experience with accounting or invoicing platforms (QuickBooks or similar)
* Background working with U.S.-based companies or clients
* Process improvement or operations optimization experience

Technical Requirements
* Must be based inSouth Africa
* Reliable high-speed internet connection
* Backup power solution (highly preferred)
* Modern computer capable of handling multiple applications simultaneously

Work Environment
* Fully remote role
* Fast-paced, deadline-driven environment
* Highly detail-oriented and process-focused work
* Collaborative, team-oriented culture

Schedule

Monday – FridayU.S. business hours (EST preferred overlap)(Exact schedule to be confirmed based on team ne