Bookkeeper

BookkeeperEmployment Type:Full time, independent contractorWork Model:RemoteWork Hours:US work hoursRole Overview

This role owns all financial administration for the portfolio. The ideal candidate understands commercial real estate bookkeeping — specifically NNN/CAM billing structures — and can operate Bill.com and QuickBooks with minimal supervision.

You will work directly with ownership and the operations coordinator to keep tenant ledgers clean, get CAM reconciliations out on time, and ensure AP/AR is processed accurately and without issues.

Accounts Receivable & Tenant Billing
* Generate and send monthly rent invoices for all portfolio tenants across all properties and entities
Generate and send monthly rent invoices for all portfolio tenants across all properties and entities
* Manage Bill.com auto-charge settings and ACH pull schedules — understand the exact timing of when funds are pulled from tenants vs. when they land in company accounts, and configure accordingly
Manage Bill.com auto-charge settings and ACH pull schedules — understand the exact timing of when funds are pulled from tenants vs. when they land in company accounts, and configure accordingly
* Reconcile and post incoming payments; properly apply credits (CAM credits, security deposit offsets, overpayments) before marking invoices as paid
Reconcile and post incoming payments; properly apply credits (CAM credits, security deposit offsets, overpayments) before marking invoices as paid
* Track and follow up on outstanding balances with tenants; issue formal demand notices when directed
Track and follow up on outstanding balances with tenants; issue formal demand notices when directed
* Handle tenant billing inquiries from national tenants (Firestone, Dollar Tree, Cato, Starbucks, Walgreens, EyeCare Partners) and local tenants (Beer Outside, SSPDTC, Urban's Chicken, Body Works, etc.)
Handle tenant billing inquiries from national tenants (Firestone, Dollar Tree, Cato, Starbucks, Walgreens, EyeCare Partners) and local tenants (Beer Outside, SSPDTC, Urban's Chicken, Body Works, etc.)
* Reconcile tenant ledgers monthly; flag any tenant where amounts collected, billed, and expected do not match
Reconcile tenant ledgers monthly; flag any tenant where amounts collected, billed, and expected do not match

Accounts Payable
* Review, code, and process vendor invoices for payment via Bill.com (KD Electric, pest control, landscaping, HVAC, insurance, etc.)
Review, code, and process vendor invoices for payment via Bill.com (KD Electric, pest control, landscaping, HVAC, insurance, etc.)
* Manage Melio payments where applicable and reconcile timing and fees between platforms
Manage Melio payments where applicable and reconcile timing and fees between platforms
* Flag any invoice over $1,000 for owner approval before processing
Flag any invoice over $1,000 for owner approval before processing
* Maintain vendor files, W-9 records, and confirm insurance certificates are current (via ePayPolicy)
Maintain vendor files, W-9 records, and confirm insurance certificates are current (via ePayPolicy)
* Resolve Bill.com sync conflicts proactively — investigate and resolve within 24 hours of notification
Resolve Bill.com sync conflicts proactively — investigate and resolve within 24 hours of notification
* Ensure the Bill.com account always has an active payment method on file
Ensure the Bill.com account always has an active payment method on file

CAM Reconciliations & NNN Billing
* Prepare annual CAM reconciliation statements for all NNN tenants at each property
Prepare annual CAM reconciliation statements for all NNN tenants at each property
* Calculate pro-rata share for taxes, insurance, and CAM based on lease GLA and tenant SF
Calculate pro-rata share for taxes, insurance, and CAM based on lease GLA and tenant SF
* Update mid-year CAM estimates when actual expenses diverge materially from estimates
Update mid-year CAM estimates when actual expenses diverge materially from estimates
* Respond to national tenant CAM audit requests with supporting documentation (tax bills, cancelled checks, expense ledgers)
Respond to national tenant CAM audit requests with supporting documentation (tax bills, cancelled checks, expense ledgers)
* Track CAM caps under leases and apply correctly; flag any lease with a CAM cap before sending reconciliations
Track CAM caps under leases and apply correctly; flag any lease with a CAM cap before sending reconciliations
* Maintain year-by-year CAM expense ledgers per property (as a named tab in Excel or in PigJet)
Maintain year-by-year CAM expense ledgers per property (as a named tab in Excel or in PigJet)
* Ensure CAM reconciliations are sent to all tenants annually — if a property has never had reconciliations sent (e.g., Pointe 44), proactively flag and initiate
Ensure CAM reconciliations are sent to all tenants annually — if a property has never had reconciliations sent (e.g., Pointe 44), proactively flag and initiate

Financial