Administrative Assistant (Miami,US)
Somewhere
🇿🇦 Hirezar Summary for South African Applicants
This fully remote full time position at Somewhere is open to applicants from South Africa. The estimated monthly salary is R18,500 – R37,000 ZAR. This role is suited for mid-level professionals. As a remote position, you can work from anywhere in South Africa — whether you're based in Johannesburg, Cape Town, Durban, or a smaller town.
Job Description
Position: Personal Finance & Administrative Coordinator
Work Hours (Client): Ability to overlap with EST
Pay Range: $1000 - $2000 USD/month(varies based on skill set and experience level)
Location of Search: Uruguay or South Africa
Work Location: REMOTE
Type of Contract: Independent Contractor
Company/Client Overview:
We are a US-based family office seeking a candidates to support the accounting and administrative operations of the family office. This is a foundational hire that will grow with the organization, reporting to a US-based Controller in Pittsburgh, PA - USA.
Duties and Responsibilities:
We are seeking a highly organized, detail-driven finance professional to manage personal bill pay and financial administration for a private principal and related business activities.
This role sits at the intersection of accounting, financial organization, and executive support. The person in this position will ensure that financial obligations are paid accurately and on time, financial records are organized, and administrative matters are handled with precision and discretion.
This is a high-trust position that requires strong accounting fundamentals, exceptional attention to detail, and comfort managing sensitive financial information.
Bill Pay & Financial Administration
* Manage personal and household bill pay usingBill.com
* Track and process invoices, payments, and recurring obligations
* Ensure timely payment of utilities, insurance, credit cards, property expenses, memberships, and vendors
* Maintain organized digital records of invoices, receipts, and payments
* Reconcile transactions against bank and credit card statements
Financial Tracking & Reporting
* Maintain detailed Excel trackers for expenses, payments, and financial obligations
* Monitor accounts for discrepancies or billing errors
* Prepare summaries of spending and financial activity
* Organize financial records for accountants and tax advisors
Administrative & Operational Support
* Maintain organized digital files and financial documentation
* Coordinate with vendors, service providers, and advisors
* Assist with administrative tasks, research, and documentation requests
* Provide occasional administrative support related to business entities
Minimum Requirements:
Language requirement:Excellent English Communication Skills
Education:Bachelor's Degree (ideally)
Experience:3+ years of related experience
* Accounting or bookkeeping experience required
* Strong proficiency in Excel
* Experience using Bill.com or similar accounts payable systems
* Exceptional attention to detail and organizational ability
* High level of integrity and discretion
* Strong communication skills and ability to work independently
* Ideal Candidate: Someone who enjoys bringing order and structure to complex financial and administrative tasks, takes pride in accuracy and reliability, and thrives in a role where trust and precision matter.
Tips for South African Applicants
Timezone Advantage
South Africa (SAST, UTC+2) overlaps well with European business hours and has a few hours of overlap with US East Coast. Mention your timezone flexibility in your application.
Salary in Context
At R18,500/month, this role is on par with the average South African remote salary. The USD equivalent ($1,000/mo) benefits from the favourable exchange rate.
Application Tips
Tailor your CV to international standards — use a clean format, highlight remote work experience, and include your English proficiency. Many SA applicants succeed by emphasising their strong work ethic and cultural adaptability.
Load Shedding Preparedness
If you're applying for a remote role, having a backup power solution (UPS, inverter, or generator) and mobile data as a backup internet connection shows employers you're prepared for South Africa's infrastructure challenges.
About Somewhere
Somewhere is a company in the Recruitment & Staffing industry that hires remote workers from South Africa. They currently have 588 open positions on Hirezar. View all Somewhere jobs →