Supply Chain Coordinator – Job Description

Employment Type:Full time, independent contractorWork Model:RemoteWork Hours:US work hours

Job Overview

The Supply Chain Coordinator is responsible for managing purchase orders, coordinating U.S. import shipments, and ensuring timely and accurate delivery of goods from vendors to warehouse. This role oversees the end-to-end inbound logistics process, including vendor follow-up, customs coordination, shipment tracking, inventory monitoring, and internal communication to minimize delays and supply risks.Responsibilities
* Manage purchase orders from issuance through warehouse receipt
Manage purchase orders from issuance through warehouse receipt
* Follow up with vendors on committed ship dates and quantities
Follow up with vendors on committed ship dates and quantities
* Confirm shipped quantities match PO commitments
Confirm shipped quantities match PO commitments
* Reconcile vendor invoices against purchase orders and shipped quantities
Reconcile vendor invoices against purchase orders and shipped quantities
* Coordinate import documentation with customs broker (commercial invoice, packing list, BOL, ISF, etc.)
Coordinate import documentation with customs broker (commercial invoice, packing list, BOL, ISF, etc.)
* Ensure ISF (10+2) filings are completed before vessel departure
Ensure ISF (10+2) filings are completed before vessel departure
* Coordinate additional agency requirements when applicable (e.g., U.S. Fish & Wildlife, Lacey Act, TSCA, etc.)
Coordinate additional agency requirements when applicable (e.g., U.S. Fish & Wildlife, Lacey Act, TSCA, etc.)
* Track ocean shipments from ETD through customs release and final delivery
Track ocean shipments from ETD through customs release and final delivery
* Review 7501 entry summaries and ensure duties/tariffs are applied correctly (301 / 232 when applicable)
Review 7501 entry summaries and ensure duties/tariffs are applied correctly (301 / 232 when applicable)
* Run reorder and inventory reports in NetSuite
Run reorder and inventory reports in NetSuite
* Monitor inbound supply against demand needs
Monitor inbound supply against demand needs
* Maintain accurate expected arrival dates in the system
Maintain accurate expected arrival dates in the system
* Communicate internally regarding delays, shortages, or risks
Communicate internally regarding delays, shortages, or risks
* Follow up with customers when special order items arrive
Follow up with customers when special order items arrive

Required Experience
* Experience coordinating U.S. import shipments
Experience coordinating U.S. import shipments
* Experience working with NetSuite
Experience working with NetSuite
* Experience working with U.S. customs brokers
Experience working with U.S. customs brokers
* Experience managing purchase orders and vendor follow-up
Experience managing purchase orders and vendor follow-up
* Understanding of Incoterms (FOB, CIF, DDP, etc.)
Understanding of Incoterms (FOB, CIF, DDP, etc.)
* Strong Excel skills
Strong Excel skills
* Highly detail-oriented, process-driven, and organized
Highly detail-oriented, process-driven, and organized
* Comfortable managing multiple shipments and suppliers simultaneously
Comfortable managing multiple shipments and suppliers simultaneously
* Strong written English
Strong written English