Sales Assistant

Sales Assistant (Remote) – CRM, Scheduling & Sales Operations Support
Position Type:
Full-Time, Remote
Working Hours:
U.S. Business Hours (Aligned with Sales Team Schedules)
About the Role
At Pavago, one of our clients is hiring a
Sales Assistant
to support a fast-paced sales team by keeping operations organized, accurate, and moving forward.
This is an execution-focused role—not a sales position.
You’ll play a critical role in supporting the sales process through CRM management, scheduling, proposal preparation, reporting, and cross-functional coordination. Your work will help sales representatives stay focused on building relationships and closing deals while ensuring nothing falls through the cracks.
If you’re highly organized, detail-oriented, and enjoy supporting high-performing teams behind the scenes, this role is built for you.
What You’ll Own
CRM Management (Core Focus)
Maintain clean and accurate CRM data across platforms such as:
Salesforce
HubSpot
Zoho CRM
Pipedrive
Update leads, contacts, opportunities, and account records daily.
Remove duplicate records and correct incomplete or inaccurate information.
Ensure pipeline data remains current and reliable for reporting and forecasting.
Scheduling & Sales Coordination
Schedule discovery calls, demos, meetings, and follow-ups across multiple time zones.
Coordinate calendars using:
Google Calendar
Microsoft Outlook
Calendly
Ensure sales representatives are fully prepared before every meeting.
Coordinate internal meetings, reminders, and follow-up activities.
Proposal & Sales Documentation
Prepare, format, and proofread:
Sales proposals
Quotes
Presentations
Support RFP and RFI responses using existing templates.
Create polished client-facing materials using:
Google Slides
Microsoft PowerPoint
Canva
Reporting & Sales Operations
Generate weekly and monthly reports covering:
Pipeline activity
Sales performance
Conversion metrics
Key sales KPIs
Maintain dashboards that provide leadership with accurate sales visibility.
Ensure reporting is delivered accurately and on schedule.
Communication & Follow-Up
Draft professional follow-up emails after meetings.
Send reminders, thank-you emails, and next-step communications.
Assist with inbound lead routing and initial customer responses.
Help maintain timely communication throughout the sales process.
Cross-Functional Coordination
Collaborate with:
Marketing
Finance
Operations
Track internal handoffs to ensure deals continue moving forward.
Coordinate documentation, approvals, and operational requests across departments.
What Success Looks Like
CRM records remain clean, accurate, and organized.
Meetings are scheduled efficiently without conflicts.
Sales representatives are fully prepared for client conversations.
Reports are accurate and delivered on time.
Proposals, follow-ups, and internal coordination happen without delays.
What Makes You a Strong Fit
Highly organized with exceptional attention to detail.
Strong written communicator with professional email etiquette.
Proactive and solution-oriented.
Comfortable managing multiple priorities simultaneously.
Enjoy supporting teams and improving operational efficiency.
Required Experience & Skills
Experience
1–2 years of experience in:
Sales Support
Administrative Support
Operations Coordination
Sales Administration
Core Skills
Hands-on experience with at least one CRM platform.
Strong scheduling and calendar management experience.
Proficiency with:
Google Workspace or Microsoft Office
Excellent written English communication skills.
Strong organizational and time management abilities.
Nice-to-Have
Experience preparing proposals or sales presentations.
Familiarity with SDR or BDR sales workflows.
Experience supporting:
B2B SaaS companies
Marketing agencies
Professional services firms
Basic reporting skills using Excel, dashboards, or pivot tables.
What a Typical Day Looks Like
Update CRM records and maintain pipeline accuracy.
Schedule meetings and coordinate executive calendars.
Prepare proposals, presentations, and sales documents.
Generate reports for sales leadership.
Send follow-up emails and manage communication workflows.
Coordinate with internal teams to keep opportunities progressing.
In short:
You’ll keep the sales organization running efficiently by ensuring systems stay organized, communication remains timely, and sales teams have everything they need to succeed.
Key Metrics for Success (KPIs)
CRM accuracy and data hygiene.
On-time meeting scheduling and coordination.
Error-free proposals and sales documentation.
Reporting accuracy and timeliness.
Sales team satisfaction with operational support.
Why Join Us?
Play a critical role supporting revenue-generating teams.
High visibility with sales leadership and cross-functional teams.
Structured, fast-paced remote work environment.
Opportunity to strengthen sales operations and business processes.
Career growth opportunities into:
Sales Operations
Revenue Operations
Account Management
Sales Enablement
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