Project Manager – Events & Operations (Remote) | EST hours 9am-5pmSalary range: $1500 - $2000Role Headline

We are seeking a highly organized Project Manager who is confident holding stakeholders accountable and translating complex initiatives into clear, executable plans. This role is critical to achieving our 2026 events goals and scaling how we plan, execute, and deliver large-scale events.

Business Need

Events are the core driver of our business. In 2026, we plan to deliver:
* 6 large multi-day events (100+ attendees)
6 large multi-day events (100+ attendees)
* 6–10 medium events (50–80 attendees, single-day or half-day)
6–10 medium events (50–80 attendees, single-day or half-day)
* Several smaller events throughout the year
Several smaller events throughout the year

Currently, events are managed through spreadsheets and Slack. This approach will not scale. We need a Project Manager who can formalize our event operations inside a project management system, enforce accountability, and absorb operational and administrative work so the team can execute at a higher level.

Without this hire, we will not be able to meet our 2026 event goals.

Role Overview

This role owns the project management system for the team, with a strong initial focus on building, maintaining, and enforcing project plans in Asana (or a comparable tool). The Project Manager will ensure tasks are clearly defined, assigned, tracked, and completed on time across a small, fast-moving team with overlapping responsibilities.

In addition, this role supports event operations and general administrative work, acting as a central point of coordination to ensure nothing falls through the cracks.

The Type of Person We’re Looking For
* Deep expertise in at least one project management tool (Asana preferred for ramp speed; Monday, Jira, or similar also acceptable)
Deep expertise in at least one project management tool (Asana preferred for ramp speed; Monday, Jira, or similar also acceptable)
* Able to translate structured project management principles into a tool like Asana
Able to translate structured project management principles into a tool like Asana
* Comfortable managing tasks across multiple people and workstreams in a small team environment
Comfortable managing tasks across multiple people and workstreams in a small team environment
* Thinks in hierarchies: projects → tasks → subtasks
Thinks in hierarchies: projects → tasks → subtasks
* Confident following up, nudging stakeholders, closing loops, and flagging risks
Confident following up, nudging stakeholders, closing loops, and flagging risks
* Proactive, detail-oriented, and unafraid to hold people to commitments
Proactive, detail-oriented, and unafraid to hold people to commitments
* Strong written communicator who can bring clarity to complex or messy workflows
Strong written communicator who can bring clarity to complex or messy workflows

This team values accountability and clarity—direct follow-up and proactive reminders are expected and welcomed.

Key Responsibilities

Project Management Ownership (≈70% initially)
* Own and manage the team’s project management system
Own and manage the team’s project management system
* Build detailed project plans in Asana from existing process maps and guidance
Build detailed project plans in Asana from existing process maps and guidance
* Break down complex initiatives into clear tasks and subtasks with owners and due dates
Break down complex initiatives into clear tasks and subtasks with owners and due dates
* Monitor task status and proactively follow up on overdue or at-risk items
Monitor task status and proactively follow up on overdue or at-risk items
* Prepare projects ahead of weekly project meetings so the team has clear visibility into what’s outstanding
Prepare projects ahead of weekly project meetings so the team has clear visibility into what’s outstanding
* Be prepared to speak at a task-by-task level during project reviews
Be prepared to speak at a task-by-task level during project reviews

Event Operations Support (≈30%, growing over time)
* Take notes during event-related meetings and translate decisions into actionable tasks
Take notes during event-related meetings and translate decisions into actionable tasks
* Manage communications with sponsors, vendors, and attendees, ensuring timelines and deliverables are met
Manage communications with sponsors, vendors, and attendees, ensuring timelines and deliverables are met
* Coordinate event-related email communications, reminders, and calendar invites
Coordinate event-related email communications, reminders, and calendar invites
* Maintain and organize shared drive folders for all event-related materials
Maintain and organize shared drive folders for all event-related materials
* Liaise with vendors and venues (e.g., catering, printing, rentals, hotel room blocks)
Liaise with vendors and venues (e.g., catering, printing, rentals, hotel room blocks)
* Ensure event workflows