Project Analyst (Part-time)

Project Analyst (Infrastructure Consultancy)

Employment Type:Part-time, Independent Contractor

Work Model:Remote

Work Hours:US Business Hours alignment

Role Overview

We are seeking a sharp, proactive, and tech-nativeProject Analystto help build and operate the operational backbone of a growing energy and infrastructure consultancy.

In this seat, you will support long-lifecycle capital projects—ranging from energy infrastructure, power generation, and natural gas midstream to powered land and commercial site developments. Operating as an AI-empowered operator rather than a traditional virtual assistant, you will set up automated data extraction flows, synthesize meeting insights, track multi-year project milestones, prepare client-facing status reports, and interface directly with executive stakeholders, local officials, commissioners, and judges.

Key Responsibilities

1. AI-Assisted Reporting, Automation & Data Extraction
* Workflow Automation:Configure and oversee automated ingestion workflows (using LLMs, email parser tools, and automated meeting assistants) to extract action items, key decisions, and critical risks from raw project communications.
Workflow Automation:Configure and oversee automated ingestion workflows (using LLMs, email parser tools, and automated meeting assistants) to extract action items, key decisions, and critical risks from raw project communications.
* Executive Report Synthesis:Digest complex, multi-source inputs to package clean, concise, and structured weekly/monthly progress reports for leadership and external clients.
Executive Report Synthesis:Digest complex, multi-source inputs to package clean, concise, and structured weekly/monthly progress reports for leadership and external clients.

2. Stakeholder Engagement & Multi-Year Project Management
* Pipeline & Schedule Governance:Track project milestones, budgets, permitting deadlines, and deliverables across multi-year infrastructure lifecycles (14–36 month horizons).
Pipeline & Schedule Governance:Track project milestones, budgets, permitting deadlines, and deliverables across multi-year infrastructure lifecycles (14–36 month horizons).
* High-Level Stakeholder Liaison:Proactively follow up with municipal leaders, county judges, utility commissioners, local officials, and corporate clients to coordinate schedules, clear regulatory bottlenecks, and maintain project momentum.
High-Level Stakeholder Liaison:Proactively follow up with municipal leaders, county judges, utility commissioners, local officials, and corporate clients to coordinate schedules, clear regulatory bottlenecks, and maintain project momentum.

3. Market Intelligence & Industry Research
* Regulatory & Market Tracking:Monitor industry news, FERC/PUC regulatory shifts, policy updates, and market trends across energy, natural gas, renewables, and powered land development.
Regulatory & Market Tracking:Monitor industry news, FERC/PUC regulatory shifts, policy updates, and market trends across energy, natural gas, renewables, and powered land development.
* Executive Briefings:Prepare actionable brief summaries highlighting market shifts, land acquisition trends, or policy changes affecting client portfolios.
Executive Briefings:Prepare actionable brief summaries highlighting market shifts, land acquisition trends, or policy changes affecting client portfolios.

4. Client Meeting Operations & Financial Administration
* Meeting Synthesis:Attend client discovery calls and project working groups—leveraging AI scribes to capture technical notes, assign action items, and ensure zero details slip through the cracks.
Meeting Synthesis:Attend client discovery calls and project working groups—leveraging AI scribes to capture technical notes, assign action items, and ensure zero details slip through the cracks.
* Operational Admin:Manage client invoicing schedules, billable hour tracking, expense logging, and core operational workflows.
Operational Admin:Manage client invoicing schedules, billable hour tracking, expense logging, and core operational workflows.

Required Skills & Qualifications
* Tech & AI Native Capability:Advanced proficiency leveraging modern AI productivity tools (LLMs, automated meeting assistants, email data extraction flows, and custom task automations).
Tech & AI Native Capability:Advanced proficiency leveraging modern AI productivity tools (LLMs, automated meeting assistants, email data extraction flows, and custom task automations).
* Critical Thinking & Data Vetting:Strong analytical skills with the ability to review, verify, and structure raw information logically before presenting it—ensuring zero reliance on unverified "robot outputs."
Critical Thinking & Data Vetting:Strong analytical skills with the ability to review, verify, and structure raw information logically before presenting it—ensuring zero reliance on unverified "robot outputs."
* Flawless Communication & High EQ:Exceptional written and spoken English with the executive pre