Job Title:Project Administrator / Project Assistant (Construction)

Location:Remote (with required time zone overlap for team collaboration)Employment Type:Full-Time | 3-Month Contract-to-Perm

About the Role:

We are seeking a highly organized and proactiveProject Administrator(orProject Assistant) to support our construction project management teams. This role plays a key part in ensuring smooth operations across multiple projects by providing critical administrative support and handling documentation and coordination efforts.

You’ll collaborate with Project Managers, the Design Team, and various stakeholders to manage subcontracting processes, compliance, project documentation, and closeouts. The ideal candidate thrives in a fast-paced environment, manages multiple deadlines with ease, and communicates clearly and effectively.

Key Responsibilities:
* Prepare and send out subcontracts, ensuring accurate and complete document packaging
Prepare and send out subcontracts, ensuring accurate and complete document packaging
* Collect, track, and follow up onCertificates of Insurance (COIs)to ensure compliance
Collect, track, and follow up onCertificates of Insurance (COIs)to ensure compliance
* Manage submittals and distribute relevant documentation to the Design Team
Manage submittals and distribute relevant documentation to the Design Team
* Distribute warranty letters, manuals, and closeout documents as needed
Distribute warranty letters, manuals, and closeout documents as needed
* Provide administrative and coordination support across multiple active projects
Provide administrative and coordination support across multiple active projects
* Draft, format, and distribute project-related documents and communications
Draft, format, and distribute project-related documents and communications
* Track deliverables and monitor timelines to maintain project workflow
Track deliverables and monitor timelines to maintain project workflow
* Assist in the project closeout process and ensure accurate documentation filing
Assist in the project closeout process and ensure accurate documentation filing
* Coordinate with internal and external stakeholders to keep all parties aligned
Coordinate with internal and external stakeholders to keep all parties aligned
* Maintain document control standards and support organizational systems
Maintain document control standards and support organizational systems

Qualifications:
* Prior experience inconstructionorreal estateis a strong plus
Prior experience inconstructionorreal estateis a strong plus
* Background indocumentation-heavy roles(e.g., legal assistant, paralegal, project coordination) is valuable
Background indocumentation-heavy roles(e.g., legal assistant, paralegal, project coordination) is valuable
* Excellent written and verbal communication skills
Excellent written and verbal communication skills
* Highly organized, with the ability to juggle multiple priorities and timelines
Highly organized, with the ability to juggle multiple priorities and timelines
* Strong attention to detail and follow-through
Strong attention to detail and follow-through
* Proficiency inMicrosoft Office Suite(Word, Excel, Outlook) and familiarity with document management tools
Proficiency inMicrosoft Office Suite(Word, Excel, Outlook) and familiarity with document management tools
* Self-motivated and comfortable working independently while collaborating with remote teams
Self-motivated and comfortable working independently while collaborating with remote teams
* Willingness to be trained by an outgoing Project Administrator to ensure a smooth transition
Willingness to be trained by an outgoing Project Administrator to ensure a smooth transition

Nice to Have:
* Familiarity withsubcontracting,COIs, andconstruction project documentation
Familiarity withsubcontracting,COIs, andconstruction project documentation
* Experience with project management or document control platforms
Experience with project management or document control platforms
* Exposure toreal estate developmentorconstruction administration
Exposure toreal estate developmentorconstruction administration

This is asupport role, not a project management position — ideal for someone who enjoys multitasking, thrives on coordination, and is excited to be involved in construction or real estate projects.