Personal Executive Assistant (BBS858)

💼 Personal Executive Assistant
🌍
LatAm, South Africa
🏠 Remote
About Our Client
Our client is a leading blockchain infrastructure company powering the next generation of financial applications, serving everyone from solo developers building their first protocol to major financial institutions moving money onchain at scale. Their platform delivers industry-leading RPC performance, real-time data APIs, and a full agentic payment stack across 100+ chains. Recognized as one of the most important companies in crypto, they're positioning themselves as the foundational financial rails for the AI-native economy, where agents transact, developers ship, and institutions move money onchain.
About the Role
We're looking for a
Personal Executive Assistant
to support the founder across a wide range of personal, household, and logistical tasks. This is a high-trust, always-on role for someone who is genuinely smart, moves fast, thinks critically, and takes full ownership of whatever lands in front of them.
The work varies day to day and the pace is real. You'll manage household needs, plan events, source vendors, send gifts, and solve complex personal logistics that require judgment and initiative rather than just execution. If you're a sharp, resourceful generalist who responds instantly and takes pride in solving problems completely rather than partially, this role is a strong fit.
Responsibilities
Handle household needs end to end, including researching, sourcing, and coordinating vendors, service providers, and contractors
Hire and manage household staff such as private chefs, cleaners, and other service providers
Coordinate home logistics, maintenance, and recurring household needs proactively
Plan and execute personal events, including dinners, gatherings, and special occasions, from concept through execution
Source and send thoughtful gifts for friends, family, and professional contacts
Manage personal calendars and commitments so the founder is never caught off guard by an upcoming obligation
Take complex, open-ended tasks (travel research, reservations, personal shopping, and more) and work through them independently from start to finish
Use AI tools to research, plan, and execute tasks, anticipating needs and surfacing solutions proactively
Respond instantly during core hours and promptly outside them, keeping the founder informed on open tasks without being asked
What We're Looking For
Genuinely smart, with strong critical thinking and the ability to work through complex, ambiguous tasks independently
Extremely responsive, treating fast reply times as a baseline rather than an exception
Comfortable with a variable, unpredictable workload where priorities shift and new tasks arrive without notice
Proficient with AI tools, using them naturally to research, plan, and solve problems
Strong written and verbal English communication skills with a professional and clear style
Highly organized with strong follow-through on every open task without needing reminders
Discreet and trustworthy with personal and sensitive information
Nice to Have
Prior experience as a personal assistant, chief of staff, or executive assistant supporting a high-profile founder or executive
Experience managing household vendors, private staff, or complex personal logistics
Background coordinating events, gifting programs, or personal travel
Familiarity with the technology or startup ecosystem
Work Schedule
100% remote setup so you can work wherever you're most productive
This position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality work
Core hours are
8 AM to 6 PM US Pacific Time
, with genuine availability expected outside those hours when needed
Compensation & Time Off
Compensation paid in
USD
Paid
bi-monthly
on the 15th and 30th
Paid Time Off
according to company policy
Holidays
observed according to company guidelines
Application Requirements
Please submit:
An updated resume
A
1–2 minute Loom video
introducing yourself, describing your experience supporting a principal across personal and logistical tasks, and walking through one complex or ambiguous task you owned end to end and how you worked through it
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:
Initial Application - Submit your application and complete our prequalifying questions
Video Introduction
- Record an video introduction to showcase your communication skills and work experience
Role-Specific Assessment
- Complete a homework assignment tailored to the position (if applicable)
Recruitment Interview
- Initial screening with our talent team
Executive Interview
- Meet with senior leadership to discuss role alignment
Client Interview
- Final interview with the client team you'd be supporting
Background & Reference Check
- Professional reference verifica