Job Title:Payroll SpecialistIndustry:Life Sciences | Biotech | Pharma AdvisoryEmployment Type:Full-Time | Independent ContractorWorking Hours:M-F 9-5 ESTCompensation:$1,500 to $3,000 USD/month depending on experience

About the company:A fast-growing advisory group supporting biotech and pharmaceutical companies across finance, operations, HR, asset development, and go-to-market strategy. Through multiple acquisitions, the organization now operates eight entities, with additional acquisitions expected this year.

The company values curiosity, humility, competence, and continuous improvement. Team members are known for being easy to work with, thoughtful, and improvement-minded professionals.

The Payroll Coordinatorsupports the accurate and timely processing of payroll within Workday across multiple legal entities. This role partners closely with Payroll, HR, and Accounting to ensure employee data integrity, intercompany accuracy, and compliance with applicable regulations. The ideal candidate is detail-oriented, system-savvy, and comfortable operating in a multi-company environment.

Key Responsibilities
* Support payroll processing in Workday Payroll for multiple legal entities and EINs, including but not limited to:Benefit catch-up inputsCommission inputsLeave, termination, and hire validationsReconciliation paysLocal and state tax validations
Support payroll processing in Workday Payroll for multiple legal entities and EINs, including but not limited to:
* Benefit catch-up inputs
Benefit catch-up inputs
* Commission inputs
Commission inputs
* Leave, termination, and hire validations
Leave, termination, and hire validations
* Reconciliation pays
Reconciliation pays
* Local and state tax validations
Local and state tax validations
* Maintain and audit employee payroll data in Workday, including job changes, compensation updates, and organizational assignments
Maintain and audit employee payroll data in Workday, including job changes, compensation updates, and organizational assignments
* Review payroll calculations, retroactivity, and off-cycle payments for accuracy
Review payroll calculations, retroactivity, and off-cycle payments for accuracy
* Assist with payroll reporting and reconciliation between Workday Payroll, time tracking, and the general ledger
Assist with payroll reporting and reconciliation between Workday Payroll, time tracking, and the general ledger
* Support payroll tax compliance across federal, state, and local jurisdictions, including multi-state taxation
Support payroll tax compliance across federal, state, and local jurisdictions, including multi-state taxation
* Support compliance reporting, including:Benefit reporting (PFML amounts, monthly/quarterly)401(k) reportingWorkers’ compensationCorporate filing numbersOfficer/mailing address updates with jurisdictions
Support compliance reporting, including:
* Benefit reporting (PFML amounts, monthly/quarterly)
Benefit reporting (PFML amounts, monthly/quarterly)
* 401(k) reporting
401(k) reporting
* Workers’ compensation
Workers’ compensation
* Corporate filing numbers
Corporate filing numbers
* Officer/mailing address updates with jurisdictions
Officer/mailing address updates with jurisdictions
* Administer benefits reporting (PFML amounts, monthly/quarterly)
Administer benefits reporting (PFML amounts, monthly/quarterly)
* Maintain carryforward balance reporting
Maintain carryforward balance reporting
* Prepare ad hoc report requests for finance and leadership
Prepare ad hoc report requests for finance and leadership
* Assist with audits, internal controls, and documentation of payroll processes
Assist with audits, internal controls, and documentation of payroll processes
* Participate in payroll process improvements, system testing, and Workday configuration support as needed
Participate in payroll process improvements, system testing, and Workday configuration support as needed

Qualifications
* 3–5 years of payroll experience, preferably in a multi-company or multi-entity environment
3–5 years of payroll experience, preferably in a multi-company or multi-entity environment
* Hands-on experience withWorkday Payrollrequired
Hands-on experience withWorkday Payrollrequired
* Experience with Workday Time Tracking and Absence
Experience with Workday Time Tracking and Absence
* Understanding of payroll accounting, intercompany transactions, and payroll reconciliations
Understanding of payroll accounting, intercompany transactions, and payroll reconciliations
* Experience supporting multi-state payroll compliance
Experience supporting multi-state payroll compliance
* Strong attention to detail and ability to manage multiple deadlines
Strong attention to detail and ability to manage multiple deadlines
* Proficiency in Excel and payroll reporting tools
Proficiency in Excel and payroll reporting tools