Finance Ops Associate

Finance Operations Associate

Location / Employment:Remote · Full-time IC · Must work full US Eastern business hours

About the CompanyWe are a rapidly growing U.S.-based real estate services firm and a Mid-Atlantic leader in new residential development. We partner with developers to bring new communities to market end to end — research, marketing, sales, leasing, and advisory. We are a lean, senior, fast-moving team that has recently expanded across markets, and we value people who are precise, proactive, and comfortable owning their work.

About the RoleThis is a newly created, high-trust role born out of growth. Our accounting function is under pressure, and our local accounting lead is spending too much time on transactional data entry. This position exists to take that day-to-day bookkeeping load off their plate — owning invoicing, AP/AR, and reconciliations under their review — while also acting as a reliable right hand to our President on follow-through, meeting preparation, and document coordination. It is a blended finance and executive operations seat for someone who is equally dependable with numbers and with people, and who can create structure as the role grows.

Key Responsibilities

Bookkeeping & Finance Operations
* Prepare and generate client invoices for internal review before they are sent
* Manage accounts payable and receivable, and follow up on outstanding invoices
* Perform account reconciliations and maintain accurate, organized records in QuickBooks
* Support the local accounting lead by owning transactional work and flagging discrepancies
Executive Support & Follow-Through
* Prepare agendas and materials ahead of the President's meetings
* Own follow-through on action items — making calls, coordinating with third parties, and chasing deliverables to completion
* Route documents for signature via DocuSign
* Provide a daily priority briefing (today / three-day / five-day outlook, with items that need attention flagged) so the President always knows where to focus
Operations & Special Projects
* Support ad hoc operational and administrative projects as they arise
* Help build lightweight processes and structure as the role expands
* Coordinate across the team to keep initiatives moving
Required Qualifications
* 2+ years in a bookkeeping, finance operations, or blended finance/administrative role
* Hands-on QuickBooks experience across invoicing, AP/AR, and reconciliations
* Experience working with U.S.-based companies and U.S. financial practices
* Excellent written and spoken English
* Able to work full U.S. Eastern business hours on a sustainable, long-term basis
* Strong organization, attention to detail, and discretion with confidential financial information
Preferred Qualifications
* QuickBooks certification
* Experience supporting an executive, owner, or founder
* Background in professional services, agency, or real estate environments
* Based in Latin America or South Africa
* Experience building simple SOPs or processes
Ideal Candidate ProfileYou are:
* Highly organized and detail-oriented — the numbers are right and nothing slips
* Proactive — you anticipate and follow through without being chased
* Trustworthy and discreet with sensitive financial and executive information
* Comfortable with ambiguity — you build structure rather than wait for it
* A clear communicator who moves easily between a spreadsheet and a stakeholder
* Dependable and steady in a fast-paced, entrepreneurial environment
Why Join UsThis is the first dedicated back-office hire of its kind — a visible, high-trust role working directly with leadership, with real room to grow scope over time as you prove yourself.