Role:Executive Assistant & Operations CoordinatorLocation:Remote (LATAM or South Africa)Hours:Full-time (40 hours/week) — Open to part-time for an exceptional candidateReporting to:Founder

The Mission: Structure, Clarity, and MomentumWe run a fast-paced education company and content brand. We are looking for a sharp, proactive Executive Assistant & Operations Coordinator to act as the central nervous system of our business.

This is not a role for a passive "task-taker." We need a strategic partner who can manage priorities, protect the Founder’s time, and translate a fast-moving content calendar into a structured project plan. You are the type of person who sees chaos and instinctively builds a checklist to tame it.

Key Responsibilities

I. Executive Command & Scheduling
* Calendar Architecture:Manage complex scheduling across multiple time zones. Own the calendar, ensuring travel, deep-work blocks, and meetings are flawlessly coordinated.
Calendar Architecture:Manage complex scheduling across multiple time zones. Own the calendar, ensuring travel, deep-work blocks, and meetings are flawlessly coordinated.
* Inbox Governance:Filter and organize the Founder’s inbox, flag urgent items, draft sophisticated responses, and ensure zero balls are dropped in follow-up loops.
Inbox Governance:Filter and organize the Founder’s inbox, flag urgent items, draft sophisticated responses, and ensure zero balls are dropped in follow-up loops.
* Meeting Support:Attend key meetings to prepare agendas, take rigorous notes, and hold the team accountable for action items.
Meeting Support:Attend key meetings to prepare agendas, take rigorous notes, and hold the team accountable for action items.

II. Operations & Project Tracking (The "Notion" Hub)
* Project Management:Build and maintain our project workspace in Notion. Turn verbal directives into task lists, track deadlines, and keep the team organized.
Project Management:Build and maintain our project workspace in Notion. Turn verbal directives into task lists, track deadlines, and keep the team organized.
* Follow-up Coordination:Act as the primary point of contact for partners, vendors, and podcast guests. You are a "professional nudger" who ensures everyone delivers on time.
Follow-up Coordination:Act as the primary point of contact for partners, vendors, and podcast guests. You are a "professional nudger" who ensures everyone delivers on time.
* Digital Organization:Maintain a high-standard Google Drive structure and ensure all company documentation is formatted and professional.
Digital Organization:Maintain a high-standard Google Drive structure and ensure all company documentation is formatted and professional.

III. Business & CRM Support (GoHighLevel)
* CRM Stewardship:Work inside GoHighLevel to tag leads, update records, and track the sales pipeline.
CRM Stewardship:Work inside GoHighLevel to tag leads, update records, and track the sales pipeline.
* Lead Flow:Ensure follow-up sequences trigger correctly and prospect data is clean and actionable.
Lead Flow:Ensure follow-up sequences trigger correctly and prospect data is clean and actionable.

IV. Student & Content Coordination
* Community Support:Handle light student/customer support messages, ensuring a high-quality experience and routing technical issues to the right person.
Community Support:Handle light student/customer support messages, ensuring a high-quality experience and routing technical issues to the right person.
* Content Logistics (High Value):Assist in the content production lifecycle—managing YouTube upload checklists, tracking the content calendar, and coordinating with video editors.
Content Logistics (High Value):Assist in the content production lifecycle—managing YouTube upload checklists, tracking the content calendar, and coordinating with video editors.

The Ideal Profile
* Systems Thinker:You don't just follow instructions; you create the structure. You are a "checklist" person by nature.
Systems Thinker:You don't just follow instructions; you create the structure. You are a "checklist" person by nature.
* Proactive "Leader-Up":You aren’t afraid to remind the Founder of a deadline or suggest a more efficient workflow.
Proactive "Leader-Up":You aren’t afraid to remind the Founder of a deadline or suggest a more efficient workflow.
* Technical Aptitude:Power user of Notion and Google Workspace. Either know GoHighLevel or have the tech-fluency to master it quickly.
Technical Aptitude:Power user of Notion and Google Workspace. Either know GoHighLevel or have the tech-fluency to master it quickly.
* Elite Communication:Your written English is flawless and sophisticated. You can represent the brand to high-level partners and students alike.
Elite Communication:Your written English is flawless and sophisticated. You can represent the brand to high-level partners and students alike.
* Fast-Paced Professional:You thrive in an environment where things move quickly and priorities shift.
Fast-Paced Pro