Position: Executive Assistant

Work Hours (Client): 8am-5pm Central Standard Time, Monday-Friday

Pay Range: 1,100-1,500USD/month(varies based on skill set and experience level)

Location of Search: South Africa, Philippines, Latin America

Work Location: REMOTE

Type of Contract: Independent Contractor

Company/Client Overview:

Our client is a growing data analytics software company providing specialized reporting solutions for the landscaping industry in the U.S. They are a small, agile team looking for a proactive partner to take over day-to-day operational "heavy lifting" so leadership can focus on high-level strategy.They are looking for atech-savvy, highly organized Executive Assistantwho excels at taking initiative. You won’t just be managing a calendar; you will be an operational "multitasker" helping the company clean up their CRM, communicate product updates to their users, and ensure no tasks fall through the cracks.

Duties and Responsibilities:
* Marketing & Communications:Draft product release emails, newsletters, and user updates. You will be responsible for taking screenshots of new product features and "teeing up" content for final executive approval.
* CRM Management:Take ownership ofHubSpotto ensure leads and data are organized properly and follow-ups are tracked.
* Operations & SOPs:Help create and maintain Standard Operating Procedures (SOPs) to streamline how we work.
* General Admin:Handle data entry, deadline tracking, and occasional meeting/calendar coordination for the leadership team.
* AI Integration:Actively look for ways to layer AI tools (ChatGPT, etc.) into your workflow to increase productivity and efficiency.
Minimum Requirements:

Language requirement:Excellent English Communication Skills

Education:Bachelor's Degree (ideally)

Experience:2+ years of related experience as an EA or Ops Assistant, preferably supporting U.S.-based startups or founders.
* Tools:SlackandGoogle Workspace. Familiarity withHubSpotis a major plus, though we value aptitude and the ability to learn new systems quickly over years of experience.
* Exceptional written and verbal English skills. You should be comfortable writing creative, professional emails and product updates. Creative writing skills are nice to have.
* High initiative and "analytical thinking." You are someone who enjoys solving problems and finds a way to get things done without needing constant oversight for small decisions.