Executive Assistant

Full-time Independent Contractor (remote)Experience Level:Mid–Senior (5+ years supporting founders/entrepreneurs)Time Zone:US business hoursLanguage:Excellent written and spoken English (non-negotiable)

Role Overview

We are seeking an exceptional Executive Assistant to serve as the central hub for both our business operations and personal lives.

This is not a typical assistant role. We need a proactive, assertive, independent thinker who anticipates needs, solves problems, and executes without hand-holding. You must be comfortable pushing things forward and managing us when necessary to avoid blocking progress.

Required Background & Personality
* 5+ years supporting multiple busy founders/entrepreneurs
5+ years supporting multiple busy founders/entrepreneurs
* Experience in lean, fast-moving, unstructured startup environments
Experience in lean, fast-moving, unstructured startup environments
* Comfortable wearing many hats and figuring things out independently
Comfortable wearing many hats and figuring things out independently
* Assertive communicator who leads with best practices
Assertive communicator who leads with best practices
* Proactive executor — not reactive
Proactive executor — not reactive
* Entrepreneurial mindset; thinks like a business owner
Entrepreneurial mindset; thinks like a business owner

Core Responsibilities

1. Recruiting & Contractor Management
* Post roles across LinkedIn, Upwork, Fiverr, Indeed, Facebook groups, and online communities
Post roles across LinkedIn, Upwork, Fiverr, Indeed, Facebook groups, and online communities
* Actively source candidates using filters and outbound outreach
Actively source candidates using filters and outbound outreach
* Write compelling job posts and outreach messages
Write compelling job posts and outreach messages
* Create role-specific interview questions
Create role-specific interview questions
* Conduct screening interviews and analyze candidate calls
Conduct screening interviews and analyze candidate calls
* Deliver organized shortlists with clear recommendations
Deliver organized shortlists with clear recommendations
* Negotiate rates and terms
Negotiate rates and terms
* Fully manage contractor relationships end-to-end
Fully manage contractor relationships end-to-end

2. Project & Operations Management
* Build and manage a central task hub (ClickUp, Notion, Asana, or similar)
Build and manage a central task hub (ClickUp, Notion, Asana, or similar)
* Act as primary manager for contractors and service providers
Act as primary manager for contractors and service providers
* Provide proactive daily/weekly status reports
Provide proactive daily/weekly status reports
* Follow up relentlessly to keep projects moving
Follow up relentlessly to keep projects moving
* Manage competing priorities and define what matters most
Manage competing priorities and define what matters most
* Coordinate with billing providers (phone carriers, insurance, IRS, recruiting back-end, etc.)
Coordinate with billing providers (phone carriers, insurance, IRS, recruiting back-end, etc.)
* Maintain document storage, communication channels, and password systems
Maintain document storage, communication channels, and password systems

3. Social Media & Personal Brand (LinkedIn Primary)
* Research and build LinkedIn content strategy
Research and build LinkedIn content strategy
* Audit and update LinkedIn profiles
Audit and update LinkedIn profiles
* Draft and schedule LinkedIn posts (target: 2 per day)
Draft and schedule LinkedIn posts (target: 2 per day)
* Create simple graphics in Canva
Create simple graphics in Canva
* Engage via comments, connection requests, and DMs
Engage via comments, connection requests, and DMs
* Track and report performance metrics
Track and report performance metrics

Later Phase:
* Launch and manage newsletter (Beehive or similar)
Launch and manage newsletter (Beehive or similar)
* Support YouTube research, scripting, editing, AI repurposing
Support YouTube research, scripting, editing, AI repurposing
* If needed, source and manage video editing contractors
If needed, source and manage video editing contractors

4. Research & Business Support
* Conduct business model research and brainstorming
Conduct business model research and brainstorming
* Identify and outreach to potential mentors
Identify and outreach to potential mentors
* Prepare tailored questions for mentor calls
Prepare tailored questions for mentor calls
* Research courses, books, experts
Research courses, books, experts
* Take courses, summarize, and implement learnings
Take courses, summarize, and implement learnings
* Personal brand research and strategy support
Personal brand research and strategy support
* (Bonus) Offer creation and ideation support
(Bonus) Offer creation and ideation support

5. Client & Administrative Support
* Organize Google Drive, OneDrive, Smartsheets
Organize Google Drive, OneDrive, Smartsheets
* Edit and create Excel, Word