Executive Assistant (Business Operations Focus)

Location:Remote (LATAM Preferred)Type:Full-TimeWorking Hours:Must significantly overlap with U.S. business hours

About the Company

We are a growing single-family home construction and spec development firm operating in major Texas markets, including Houston and Dallas. Our mission is to build a highly efficient, systems-driven operation — a “beautiful machine” — capable of scaling from a handful of active projects to 10+ concurrent builds.

We combine thoughtful design, disciplined execution, and strong financial oversight to deliver high-quality homes in the $1M+ range. As we scale, operational excellence, proactive communication, and structured workflows are critical to our success.

About the Role

We are seeking a highly proactiveExecutive Assistant (EA)with strongbusiness operations instincts. This isnota personal assistant role.

You will serve as the company’soperational air traffic controller— ensuring projects, priorities, systems, and communication remain organized, visible, and moving forward.

This role is ideal for someone who thrives in fast-paced environments, enjoys building structure out of ambiguity, and takes pride in preventing problems before they happen.

Key Responsibilities

Business Operations & Workflow Management
* Own the accuracy and discipline of our Monday.com boards
Own the accuracy and discipline of our Monday.com boards
* Maintain a6-week lookahead, ensuring upcoming deadlines are visible and tracked
Maintain a6-week lookahead, ensuring upcoming deadlines are visible and tracked
* Track deliverables, dependencies, and timelines across multiple projects
Track deliverables, dependencies, and timelines across multiple projects
* Proactively flag risks, stalled tasks, and bottlenecks
Proactively flag risks, stalled tasks, and bottlenecks

Construction & Rental Project Coordination
* Coordinate clear task ownership and follow up on commitments
Coordinate clear task ownership and follow up on commitments
* Step into operational gaps when needed to keep projects moving
Step into operational gaps when needed to keep projects moving
* Ensure updates, tasks, and documentation are properly captured in PM tools
Ensure updates, tasks, and documentation are properly captured in PM tools
* Attend meetings, capture action items, and drive follow-through
Attend meetings, capture action items, and drive follow-through
* Keep leadership aligned on priorities and status
Keep leadership aligned on priorities and status
* Act as the first point of contact for the rental portfolio, triaging inquiries from local property managers
Act as the first point of contact for the rental portfolio, triaging inquiries from local property managers

Systems & Process Support
* Help implement and refine SOPs, workflows, and operational playbooks
Help implement and refine SOPs, workflows, and operational playbooks
* Improve organization of digital files, trackers, and dashboards
Improve organization of digital files, trackers, and dashboards
* Support reporting and operational data tracking
Support reporting and operational data tracking

Executive Support (Strategic)
* Manage calendars and scheduling (on a limited basis)
Manage calendars and scheduling (on a limited basis)
* Assist with communication triage and prioritization
Assist with communication triage and prioritization
* Prepare documents, summaries, and presentations
Prepare documents, summaries, and presentations
* Support cross-functional initiatives
Support cross-functional initiatives

What We’re Looking For

Required
* Proven experience as an Executive Assistant, Operations Assistant, or similar
Proven experience as an Executive Assistant, Operations Assistant, or similar
* Strong business operations mindset
Strong business operations mindset
* Exceptional organizational and prioritization skills
Exceptional organizational and prioritization skills
* Ability to work independently with minimal supervision
Ability to work independently with minimal supervision
* Excellent written and verbal English communication
Excellent written and verbal English communication
* Comfortable managing multiple moving priorities
Comfortable managing multiple moving priorities

Highly Preferred
* Experience withMonday.com,Asana, or similar PM tools
Experience withMonday.com,Asana, or similar PM tools
* Background in construction, real estate, architecture, or development
Background in construction, real estate, architecture, or development
* Experience supporting founders or small leadership teams
Experience supporting founders or small leadership teams
* Strong sense of ownership and accountability
Strong sense of ownership and accountability

Bonus
* Spanish proficiency
Spanish proficiency
* Familiarity with Scrum / Agile workflows
Familiarity with Scrum / Agile workflows
* Experience with financial trackers, budgets, or vendor coordination
Experience with financial trackers, budgets, or vendor coordinati