Executive Assistant

Role: Executive Assistant SourcingLocations: South Africa and Latin AmericaEngagement Model: Talent on DemandCompany: US-based commercial real estate finance firm (Our Client)Type of Contract: Independent Contractor TypeJob: Remote, Full-time

About the Opportunity Our client, a US-based commercial real estate finance firm, is looking for an experienced Executive Assistant to support its senior leadership team. The firm helps private equity firms and developers secure debt and equity for acquisitions, refinances, and recapitalizations, and handles a high volume of transactions.

The team’s leaders travel often and have very full schedules. This hire will manage their calendars, travel, bookings, and client events, so they can stay focused on clients and deals. The team communicates well and will take the time to train you.

The ideal candidate is an experienced, polished EA with excellent English. You can handle ambiguity, read between the lines, and figure things out without step-by-step direction.

What You Will Do

Calendar & Schedule Management
* Manage the calendars of senior team members, including meetings, calls, and frequent changes.
Manage the calendars of senior team members, including meetings, calls, and frequent changes.
* Keep schedules organized across a busy, travel-heavy team.
Keep schedules organized across a busy, travel-heavy team.
* Prioritize time-sensitive requests so nothing falls through the cracks.
Prioritize time-sensitive requests so nothing falls through the cracks.

Travel & Bookings
* Plan and book business travel, including flights, hotels, and itineraries.
Plan and book business travel, including flights, hotels, and itineraries.
* Handle reservations and bookings on the team’s behalf.
Handle reservations and bookings on the team’s behalf.
* Adjust travel plans quickly when schedules change.
Adjust travel plans quickly when schedules change.

Events & Client Coordination
* Plan and host client events and dinners.
Plan and host client events and dinners.
* Coordinate with US restaurants and venues on reservations and event details.
Coordinate with US restaurants and venues on reservations and event details.
* Communicate professionally with clients and outside contacts on the team’s behalf.
Communicate professionally with clients and outside contacts on the team’s behalf.

General Support
* Take on other executive support tasks as they come up.
Take on other executive support tasks as they come up.
* Find ways to make the team’s day-to-day run more efficiently.
Find ways to make the team’s day-to-day run more efficiently.

Qualifications

Required Qualifications
* Proven experience as an Executive Assistant supporting senior executives.
Proven experience as an Executive Assistant supporting senior executives.
* Experience managing complex calendars for more than one executive.
Experience managing complex calendars for more than one executive.
* Experience arranging business travel and reservations.
Experience arranging business travel and reservations.
* Excellent written and spoken English for daily contact with the team, clients, and US vendors.
Excellent written and spoken English for daily contact with the team, clients, and US vendors.
* Able to work through ambiguity and solve problems independently.
Able to work through ambiguity and solve problems independently.
* Available for a full-time, long-term remote role.
Available for a full-time, long-term remote role.

Preferred Qualifications
* Experience supporting executives in commercial real estate, finance, investment banking, or another deal-driven field.
Experience supporting executives in commercial real estate, finance, investment banking, or another deal-driven field.
* Experience planning client events and dinners with US restaurants and venues.
Experience planning client events and dinners with US restaurants and venues.
* Comfortable using AI tools to work more efficiently.
Comfortable using AI tools to work more efficiently.