Role:Executive Administrative Assistant (Business Development)Location:Remote (Open to LATAM or South Africa)Schedule:Monday – Friday, 9:00 AM – 5:00 PM PSTCompensation:Paid via W-8BEN

The Opportunity

Join the Business Development leadership team, working directly under the Senior VP. This is a high-impact administrative role for a professional who is more than just a task-taker—a true “right hand” who is self-motivated and creative in adding value. While not a sales role, you will support a high-volume sales and business development operation, bridging creative document design, logistical tracking, and proactive outreach.

Key Responsibilities
* Executive Follow-Up:Manage high-priority email correspondence and follow up with leads and partners to ensure no opportunities slip through the cracks.
Executive Follow-Up:Manage high-priority email correspondence and follow up with leads and partners to ensure no opportunities slip through the cracks.
* Document Design & Creative:Use Adobe to create professional, functional documents, including billable forms and presentation materials.
Document Design & Creative:Use Adobe to create professional, functional documents, including billable forms and presentation materials.
* Proactive Research:Conduct deep-dive research on target companies and identify key decision-makers for the VP.
Proactive Research:Conduct deep-dive research on target companies and identify key decision-makers for the VP.
* Sales Support (Non-Closing):Make professional follow-up calls and assist with logistics/order tracking to ensure customer satisfaction.
Sales Support (Non-Closing):Make professional follow-up calls and assist with logistics/order tracking to ensure customer satisfaction.
* Data Management:Maintain and organize complex spreadsheets in Excel to track business development metrics and schedules.
Data Management:Maintain and organize complex spreadsheets in Excel to track business development metrics and schedules.
* Calendar & Logistics:Coordinate the VP’s schedule and manage the administrative “nitty-gritty” of a busy office.
Calendar & Logistics:Coordinate the VP’s schedule and manage the administrative “nitty-gritty” of a busy office.

Required Skills & Qualifications
* Elite Communication:Flawless written and spoken English (C1 level minimum), confident and professional on calls with US-based executives.
Elite Communication:Flawless written and spoken English (C1 level minimum), confident and professional on calls with US-based executives.
* Adobe & Excel Proficiency:Advanced skills in Adobe (fillable forms/editing) and Excel (data organization and list management).
Adobe & Excel Proficiency:Advanced skills in Adobe (fillable forms/editing) and Excel (data organization and list management).
* Self-Starter Mindset:Proactive, creative, and able to streamline workflows without waiting for instructions.
Self-Starter Mindset:Proactive, creative, and able to streamline workflows without waiting for instructions.
* PST Alignment:Full commitment to working 9:00 AM – 5:00 PM Pacific Standard Time.
PST Alignment:Full commitment to working 9:00 AM – 5:00 PM Pacific Standard Time.
* Research Skills:Ability to navigate LinkedIn and other platforms to identify key people and company information.
Research Skills:Ability to navigate LinkedIn and other platforms to identify key people and company information.

The Ideal Profile
* Autonomous:Thrive when given a goal and left to find the best path.
Autonomous:Thrive when given a goal and left to find the best path.
* Detail-Obsessed:Understand that small details make a big impression in Business Development.
Detail-Obsessed:Understand that small details make a big impression in Business Development.
* Highly Organized:Able to manage logistics, research, and calls without losing focus.
Highly Organized:Able to manage logistics, research, and calls without losing focus.