Executive Assistant & Marketing Support (Remote, Offshore)

Location:Remote —South Africa PreferredSchedule:Full-Time |8:00 AM – 5:00 PM CSTReports To:Executive Team

About the Role

We are seeking a highly organized, tech-savvy, and versatileExecutive Assistant & Marketing Support Specialistto help our consulting firm operate with precision and efficiency. This is a dynamic “jack of all trades” position requiring strong administrative execution, attention to detail, and the ability to support both operational and light marketing functions.

You will work closely with the executive team, supporting scheduling, expenses, content posting, systems management, and client logistics. As our business continues to grow, this role will expand—making adaptability, proactivity, and a learning mindset essential.

Key Responsibilities

1. Executive & Administrative Support
* Scheduling:Manage light calendar coordination and appointment setting for the executive team.
Scheduling:Manage light calendar coordination and appointment setting for the executive team.
* Financial Administration:Process and track expenses for executives.
Financial Administration:Process and track expenses for executives.
* General Administrative Execution:Handle day-to-day administrative tasks with accuracy, efficiency, and a proactive approach.
General Administrative Execution:Handle day-to-day administrative tasks with accuracy, efficiency, and a proactive approach.
* Client Logistics:Support client engagements by logging into systems, setting up assessments (e.g., Social Styles), assisting with class registrations, and managing participant lists.
Client Logistics:Support client engagements by logging into systems, setting up assessments (e.g., Social Styles), assisting with class registrations, and managing participant lists.

2. Marketing Content & Operations Support
* Content Management:Collaborate with our in-house copywriter to publish content using existing templates and scheduling tools.
Content Management:Collaborate with our in-house copywriter to publish content using existing templates and scheduling tools.
* Visual Asset Sourcing:Search licensed stock image libraries to match copy and follow brand templates.
Visual Asset Sourcing:Search licensed stock image libraries to match copy and follow brand templates.
* Social Media Support:Assist with posting schedules and content execution across platforms.
Social Media Support:Assist with posting schedules and content execution across platforms.
* Presentation & Document Support:Use templates and provided copy to build presentations; format Google Docs and client-facing materials.
Presentation & Document Support:Use templates and provided copy to build presentations; format Google Docs and client-facing materials.
* Digital File Management:Maintain organized Google Drive and Notion spaces, upload videos, and ensure all assets are properly stored.
Digital File Management:Maintain organized Google Drive and Notion spaces, upload videos, and ensure all assets are properly stored.

3. Technology & Automation Enablement
* Process Automation:Identify opportunities to streamline workflows and reduce manual tasks.
Process Automation:Identify opportunities to streamline workflows and reduce manual tasks.
* Zapier (or Similar Tools):Create or update simple automations (bonus if experienced).
Zapier (or Similar Tools):Create or update simple automations (bonus if experienced).
* Tech Navigation:Confidently learn and operate new systems, platforms, and tools with minimal guidance.
Tech Navigation:Confidently learn and operate new systems, platforms, and tools with minimal guidance.

Logistics
* Payment:Compensation follows aNet 30payment cycle.
Payment:Compensation follows aNet 30payment cycle.
* Hours:Must work 8:00 AM – 5:00 PM CST to support U.S. operations.
Hours:Must work 8:00 AM – 5:00 PM CST to support U.S. operations.

Required Skills & Qualifications
* Experience:Proven experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar support role.
Experience:
* Proven experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar support role.
Proven experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar support role.
* Skills:Exceptional organizational skills and attention to detail.Ability to manage multiple tasks and deadlines confidently.Strong administrative execution and self-management.
Skills:
* Exceptional organizational skills and attention to detail.
Exceptional organizational skills and attention to detail.
* Ability to manage multiple tasks and deadlines confidently.
Ability to manage multiple tasks and deadlines confidently.
* Strong administrative execution and self-management.
Strong administrative execution and self-management.
* Communication:Excellent written and verbal English skills.
Communication:
* Excellent written and verbal English skills.
Excellen