Chief of Staff / Senior Executive Assistant

(Senior Executive Assistant–Level)Working Directly with the Founder

Location:Remote (South Africa preferred)Schedule:Full-time, aligned with UK / European business hoursCompensation:Competitive, based on experience and seniorityReports To:Founder & CEOSalary: $4500-$5000 USD per month(The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

A Note from the Founder

As our company has grown, so has the complexity around it.

More ideas.More conversations.More opportunities.More responsibility to protect what matters.

This role exists to bring clarity, order, and calm to that complexity.

I am looking for a Chief of Staff who functions as a high-level executive partner. Someone I can trust implicitly. Someone who understands context, anticipates needs, and helps ensure that my time, energy, and attention are focused on the things that truly move the business forward.

This is not a junior assistant role, and it is not an operational leadership role.It is a senior, highly trusted position at the center of the business.

If you are someone who finds purpose in supporting a founder, orchestrating priorities, and helping a mission-driven company operate with intention, this role will be deeply rewarding.

— Founder & CEO

About the Company

This is a mission-driven, profitable, eight-figure global brand focused on helping people design better lives through small, consistent rituals that compound over time.

The company is the creator of one of the most recognized journals in the world, with over four million products sold globally and a community spanning founders, CEOs, creatives, athletes, and everyday individuals committed to intentional living.

The business is thoughtfully built, values-led, and on a clear trajectory toward becoming a $100M+ global brand with long-term impact.

The Role

The Chief of Staff / Executive Partner is a senior, high-trust role that supports the founder directly.

You are the person who ensures priorities are clear, communication is clean, decisions are followed through, and nothing important falls through the cracks.

You will manage the founder’s professional world holistically, including inbox, scheduling, preparation, coordination, follow-up, and context management. While the title includes Chief of Staff, this is fundamentally asenior executive assistant role with elevated judgment, autonomy, and responsibility.

You are not expected to run departments or manage teams. Your value comes from discretion, anticipation, execution, and protecting focus.

What You’ll Do

Founder Support & Priority Management
* Manage complex calendars and schedules with intention and context
* Act as a gatekeeper for meetings, requests, and incoming priorities
* Proactively structure days, weeks, and travel around what matters most
* Manage and triage inbox with sound judgment and clarity

Preparation & Follow-Through
* Prepare briefs, agendas, and background context ahead of meetings
* Capture notes, decisions, and action items
* Ensure follow-ups are completed and looped back appropriately

Communication & Coordination
* Draft and refine internal communications, emails, and updates
* Coordinate across teams to ensure alignment with leadership priorities
* Represent the founder in select meetings when appropriate

Context Management
* Hold broader business context so the founder does not need to
* Anticipate needs before they arise
* Surface issues, gaps, or conflicts early and calmly

Systems & Organization
* Maintain clarity across documents, tools, and workflows (Notion, shared drives, task systems)
* Create simple systems that reduce friction and mental load
* Keep information organized, current, and easily accessible

Trusted Partner
* Serve as a sounding board when needed
* Handle sensitive information with absolute discretion
* Actively protect focus, energy, and decision quality

Who You Are

Background
* 5+ years supporting founders, CEOs, or C-suite executives
* Experience operating as a senior executive assistant or Chief of Staff–type partner
* Comfortable working with high trust, autonomy, and ambiguity

Core Traits
* Exceptionally organized with strong attention to detail
* Calm, grounded, and steady under pressure
* High judgment with low ego
* Proactive, anticipatory, and deeply reliable

Communication
* Clear, thoughtful written communication
* Confident liaising across senior stakeholders
* Knows when to push, when to pause, and when to protect time

Values Alignment
* Resonates with mindfulness, intentional living, and personal growth
* Cares about how work gets done, not just outcomes
* Finds fulfillment in enabling others to do their best work

Why This Role Matters

This role exists to create space.

Space for better decisions.Space for deeper focus.Space for a mission-driven company to grow without unnecessary friction.

Your work will quietly but mea