Finance Leader / Controller (Hospitality & Tourism)

Location:Remote (must overlap with U.S. Pacific Time)Employment Type:Full-TimeIndustries:Hospitality, Tourism, Multi-Entity SMB

ROLE OVERVIEW

We are seeking a proactive, operator-orientedFinance Leaderto oversee and elevate the financial operations across two hospitality and tourism businesses

This is a hands-on role where you will design, manage, and own the entire finance and accounting function — from forecasting and cash flow to payroll accuracy, POS integrations, COGS analysis, debt schedules, and operational reporting. You will work closely with the Owner and General Manager each week, serving as the financial heartbeat of the business.

You will collaborate with an existing low-cost bookkeeping provider (Pilot) or supervise a part-time offshore bookkeeper, ensuring financial accuracy while maintaining cost efficiency.

This is not a passive reporting job — it is a strategic and operational leadership role.

KEY RESPONSIBILITIES

1. Financial Leadership & Forecasting
* Build and maintain 12-month rolling forecasts for both businesses.
Build and maintain 12-month rolling forecasts for both businesses.
* Lead annual budgeting across revenue, labor models, COGS, overhead, and capital planning.
Lead annual budgeting across revenue, labor models, COGS, overhead, and capital planning.
* Conduct scenario analyses (e.g., additional operating days, menu price changes, staffing shifts).
Conduct scenario analyses (e.g., additional operating days, menu price changes, staffing shifts).
* Develop financial dashboards for Owner and GM.
Develop financial dashboards for Owner and GM.

2. Weekly & Monthly Reporting
* Deliver weekly flash reports: sales, labor %, COGS %, prime costs, cash trends, variances.
Deliver weekly flash reports: sales, labor %, COGS %, prime costs, cash trends, variances.
* Complete accurate monthly close within 10 days.
Complete accurate monthly close within 10 days.
* Prepare monthly financial package: P&L, Balance Sheet, Cash Flow, KPI commentary.
Prepare monthly financial package: P&L, Balance Sheet, Cash Flow, KPI commentary.
* Reconcile results against POS, payroll, inventory, and vendor activity.
Reconcile results against POS, payroll, inventory, and vendor activity.

3. Cash Flow & Debt Management
* Build and oversee 8–12-week cash flow forecasts.
Build and oversee 8–12-week cash flow forecasts.
* Maintain SBA loan amortization schedules, seller notes, and debt service projections.
Maintain SBA loan amortization schedules, seller notes, and debt service projections.
* Prepare lender-required financial reporting and ensure covenant compliance.
Prepare lender-required financial reporting and ensure covenant compliance.
* Advise on capital allocation, reserves, and retained earnings strategy.
Advise on capital allocation, reserves, and retained earnings strategy.

4. Payroll, POS & Systems Oversight
* Oversee payroll accuracy for both businesses, including:Hours, overtime, tips, PTO, adjustments.Approval and monthly reconciliation.
Oversee payroll accuracy for both businesses, including:
* Hours, overtime, tips, PTO, adjustments.
Hours, overtime, tips, PTO, adjustments.
* Approval and monthly reconciliation.
Approval and monthly reconciliation.
* Own integrations between POS (Aloha/Toast/FareHarbor), payroll, MarginEdge, and QBO.
Own integrations between POS (Aloha/Toast/FareHarbor), payroll, MarginEdge, and QBO.
* Maintain labor codes, job categories, tip structures, and reporting fields.
Maintain labor codes, job categories, tip structures, and reporting fields.

5. COGS, Inventory & Vendor Management
* Build a robust COGS reporting framework for Stone House Café.
Build a robust COGS reporting framework for Stone House Café.
* Audit vendor invoices and monitor price changes.
Audit vendor invoices and monitor price changes.
* Oversee inventory processes and theoretical vs. actual food cost analysis.
Oversee inventory processes and theoretical vs. actual food cost analysis.
* Recommend vendor optimization and purchasing efficiencies.
Recommend vendor optimization and purchasing efficiencies.

6. Labor Modeling & Operational Support
* Build labor models by role, daypart, and season.
Build labor models by role, daypart, and season.
* Track labor efficiency, productivity, and server-to-cover ratios.
Track labor efficiency, productivity, and server-to-cover ratios.
* Support GM with schedule planning aligned to sales forecasts.
Support GM with schedule planning aligned to sales forecasts.
* Audit overtime, breaks, and compliance as needed.
Audit overtime, breaks, and compliance as needed.

7. Menu Engineering & Profitability
* Conduct quarterly menu engineering:Contribution marginPopularity indexPricing elasticity
Conduct quarterly menu engineering:
* Contribution margin
Contribution margin
* Popularity index
Popularity index
* Pricing elasticity
Pricing elasticity
* Recommend pricing changes, portion controls, and product mix imp